Personal Assistant to Director

Job Title: Personal Assistant to Director

Location: South Mumbai (near grant road) and August Kranti Marg, Maharashtra,

Total Experience:- 5+ Years

We are currently seeking a highly organized and proactive Personal Assistant to support our Director.

Position Overview:

The Personal Assistant to the Director will provide comprehensive administrative support, ensuring the Director's day-to-day operations run smoothly. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to maintain confidentiality.

Key Responsibilities:

Administrative Support:  Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the Director is prepared for meetings with necessary materials and information.

Communication Management : Serve as the primary point of contact between the Director and internal/external stakeholders. Handle incoming calls, emails, and correspondence, prioritizing and responding as appropriate.

Meeting Coordination : Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Household Staff Management : Supervise, train, and schedule household staff, including housekeepers, gardeners, chefs, and nannies.

Conduct performance reviews and provide feedback to staff. Handle hiring and termination of staff as needed.

Administrative Duties : Maintain household budgets, track expenses, and handle financial records. Pay household bills and manage household accounts. Keep an inventory of household supplies and ensure timely restocking.

Document Management : Prepare and edit reports, presentations, and other documents as needed. Maintain organized files and records for easy access.

Event Planning and Coordination : Plan, organize, and coordinate family events, parties, and gatherings. Arrange for catering, entertainment, and other event services. Ensure events run smoothly and meet the family's expectations.

Project Assistance : Assist with special projects and initiatives as directed by the Director, including research, data analysis, and reporting.

Confidentiality : Handle sensitive information with discretion and maintain confidentiality at all times.

Office Management : Ensure the office environment is organized and efficient, including managing supplies and equipment.

Travel Coordination : Arrange travel logistics, including flights, accommodations, and itineraries, ensuring all travel plans align with the Director's schedule. Traveling to the Bangalore office once every quarter.

Qualifications: *

Any Bachelor's degree in business administration, Communications, Hospitality , or a related field is preferred.

5 + years of experience as a personal assistant, executive assistant, or in a similar administrative role.

Exceptional time management skills, with the ability to prioritize tasks effectively.

Demography: Preferred Candidates who can commute to South Mumbai (Near Grant Road) and near to August Kranti Marg, Maharashtra***.

Skill Set:

Strong multitasking abilities.

Excellent communication and leadership skills.

Ability to manage budgets and financial records.

Proficiency in using office software and household management tools.

Strong written and verbal communication skills, with a professional demeanor.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently, demonstrating initiative and problem-solving skills.

High level of discretion and confidentiality in handling sensitive information.

Flexibility to adapt to changing priorities and work in a fast-paced environment.

Knowledge of event planning and coordination. Familiarity with local service providers and contractors.

Attributes :

Discretion and confidentiality. Attention to detail.

Flexibility and adaptability to handle emergencies and changing priorities. Professional and courteous.

Job Type: Full-time

Pay: ₹5,00,000- 7,00,000 per year

Schedule:

• Day shift

Ability to commute/relocate:

• Grant Road, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person