Administrative Assistant to COO

4 weeks ago

Pune, Maharashtra, India Vishwakarma Group of Schools Full time

Location: Pune, Maharashtra

Experience Required: Minimum 2 years

‍ Employment Type: Full-time

About Us:

Vishwakarma Group of Schools are premier educational institutions dedicated to academic excellence, innovation, and holistic student development. As we continue to expand, we seek a highly organized Administrative Assistant to support our Chief Operating Officer (COO) in streamlining operations and ensuring efficient administrative functioning.

Role Overview:

As an Administrative Assistant to the COO , you will play a critical role in managing day-to-day administrative tasks, coordinating communication, and supporting high-level decision-making processes. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Executive Support:

  • Manage and coordinate the COO's schedule, meetings, and appointments.
  • Prepare reports, presentations, and documentation for meetings and decision-making.
  • Handle confidential correspondence, ensuring accuracy and discretion.

Administrative & Office Management:

  • Maintain and organize records, files, and databases related to school operations.
  • Assist in drafting official letters, emails, and internal communications.
  • Act as a liaison between the COO and internal departments, ensuring smooth communication.

Operations & Coordination:

  • Support the COO in tracking project deadlines, budget allocations, and key initiatives.
  • Follow up on action items from meetings and ensure timely execution.
  • Assist in vendor coordination, procurement, and administrative support for school events.

HR & Compliance Support:

  • Collaborate with the HR team for staff onboarding, training coordination, and policy implementation.
  • Ensure compliance with school policies, regulatory requirements, and administrative procedures.

Event & Travel Management:

  • Organize logistics for meetings, conferences, and school events.
  • Handle domestic and international travel arrangements, including itineraries and accommodations.

Skills & Qualifications:

Education: Bachelor's/Master's degree in Business Administration, Management, or a related field.

Experience: Minimum 2 years in an administrative or executive assistant role, preferably in the education sector.

Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), Google Suite, and office management tools.

Soft Skills:

  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to multitask and work under pressure with minimal supervision.
  • Professional discretion and ability to handle confidential information.

Why Join Us?

Work closely with leadership in a dynamic and reputed educational institution.

Gain exposure to high-level strategic planning and operations.

Competitive salary, professional development opportunities, and a positive work environment.

Interested candidates can apply by sending their resumes to

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