Company Secretary

3 weeks ago

Mumbai, Maharashtra, India HR Yaar Full time

Job Title: Company Secretary

Location: Lower Parel, Mumbai

Experience: 5 years

Industry: Insurance

Role Overview:

We are seeking a qualified and experienced Company Secretary with 5 years' experience, preferably from a reputed Company Secretary firm, to join our team. The ideal candidate will have a strong background in statutory compliance, corporate governance, and regulatory documentation for a public limited company, particularly in the insurance sector.

Key Responsibilities:

  • Ensure compliance with Companies Act, 2013, IRDAI regulations, SEBI (LODR), and other applicable corporate laws and guidelines.
  • Manage end-to-end board and committee meetings, including agenda preparation, drafting minutes, resolutions, notices, and maintaining statutory registers.
  • Liaise with regulators such as IRDAI, SEBI, ROC, and stock exchanges for necessary filings and disclosures.
  • Draft and vet legal documents such as shareholders' agreements, MOA/AOA amendments, board resolutions, and regulatory submissions.
  • Maintain up-to-date knowledge of corporate legal and compliance matters and proactively flag any changes or risks to the leadership.
  • Coordinate with internal departments and external consultants to ensure timely and accurate filings.
  • Facilitate annual general meetings (AGMs) and extraordinary general meetings, and ensure all statutory compliances are met.
  • Maintain records and filings related to shareholding patterns, share certificates, dividend declarations, and other secretarial matters.
  • Assist in corporate restructuring, capital increase/reduction, ESOPs, and due diligence exercises, as required.

Qualifications:

  • Qualified Company Secretary (CS)
  • Minimum 5 years of post-qualification experience in a Company Secretary firm, preferably having handled listed or public limited clients in the insurance or BFSI domain.

Skills & Competencies:

  • Strong knowledge of Companies Act, IRDAI guidelines, SEBI LODR regulations, and corporate governance frameworks
  • Excellent drafting and communication skills
  • High attention to detail and ability to manage sensitive documentation with confidentiality
  • Well-versed with MCA/ROC e-filing, IRDAI portals, and secretarial software/tools
  • Proactive, organised, and able to handle multiple priorities efficiently

Preferred Background:

  • Experience working with or handling secretarial duties for an insurance company
  • Experience dealing with auditors, legal advisors, and government bodies

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