Office Assistant
3 weeks ago
Company Overview
EASA College of Engineering & Technology (Autonomous) is a reputable higher education institution located in Coimbatore, Tamil Nadu, India. Functioning with a workforce of 201-500 employees, the college is dedicated to providing quality education in engineering and technology. Its strategic location on NH-47, PALAKKAD MAIN ROAD NAVAKKARAI (PO), enhances accessibility. The institution is known for its commitment to academic excellence and innovation.
Job Overview
We are seeking a proactive Office Assistant to join our team at EASA College of Engineering & Technology. This is a full-time, junior-level position based in Coimbatore. The ideal candidate should possess 1 to 3 years of work experience and will play a vital role in supporting office tasks and ensuring efficient operations. The candidate must be well-versed in essential tasks such as record keeping, data entry, and proficient in Microsoft Office.
Qualifications and Skills
- Proficiency in record keeping, Microsoft Office, and data entry is mandatory for efficient document management and processing information accurately. (Mandatory skill)
- Must have strong calendar management skills to ensure that schedules are organized and appointments are timely planned.
- Ability to handle document filing tasks efficiently, ensuring that all files are maintained in an organized manner for easy retrieval.
- Strong scheduling skills to assist in planning meetings, events, and other activities promptly and effectively.
- Experience with meeting coordination, assisting in the preparation and follow-up of meetings to ensure all participants are informed and organized.
- Must be detail-oriented, ensuring all office tasks are executed with accuracy and precision.
- Strong communication skills to interact with colleagues and stakeholders effectively and manage interactions professionally.
- Ability to multitask and prioritize tasks effectively to manage workload efficiently within a dynamic office environment.
Roles and Responsibilities
- Execute general administrative tasks such as filing, data entry, and maintaining records systematically and accurately.
- Assist in managing the executive's calendar and schedule meetings, ensuring timely coordination and preparation.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Support colleagues and executives with clerical tasks to enhance office productivity and efficiency.
- Ensure all communication within and outside the office is addressed promptly and handled professionally.
- Prepare and organize documents needed for meetings, conferences, and other discussions.
- Help in organizing and maintaining office common areas to foster a conducive work environment.
- Monitor and order office supplies as necessary to ensure continuous office operations without disruptions.
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