Office Assistant

3 weeks ago

Coimbatore, India Easa College Of Engineering & Technology Full time

Company Overview

EASA College of Engineering & Technology (Autonomous) is a reputable higher education institution located in Coimbatore, Tamil Nadu, India. Functioning with a workforce of 201-500 employees, the college is dedicated to providing quality education in engineering and technology. Its strategic location on NH-47, PALAKKAD MAIN ROAD NAVAKKARAI (PO), enhances accessibility. The institution is known for its commitment to academic excellence and innovation.


Job Overview

We are seeking a proactive Office Assistant to join our team at EASA College of Engineering & Technology. This is a full-time, junior-level position based in Coimbatore. The ideal candidate should possess 1 to 3 years of work experience and will play a vital role in supporting office tasks and ensuring efficient operations. The candidate must be well-versed in essential tasks such as record keeping, data entry, and proficient in Microsoft Office.


Qualifications and Skills

  • Proficiency in record keeping, Microsoft Office, and data entry is mandatory for efficient document management and processing information accurately. (Mandatory skill)
  • Must have strong calendar management skills to ensure that schedules are organized and appointments are timely planned.
  • Ability to handle document filing tasks efficiently, ensuring that all files are maintained in an organized manner for easy retrieval.
  • Strong scheduling skills to assist in planning meetings, events, and other activities promptly and effectively.
  • Experience with meeting coordination, assisting in the preparation and follow-up of meetings to ensure all participants are informed and organized.
  • Must be detail-oriented, ensuring all office tasks are executed with accuracy and precision.
  • Strong communication skills to interact with colleagues and stakeholders effectively and manage interactions professionally.
  • Ability to multitask and prioritize tasks effectively to manage workload efficiently within a dynamic office environment.


Roles and Responsibilities

  • Execute general administrative tasks such as filing, data entry, and maintaining records systematically and accurately.
  • Assist in managing the executive's calendar and schedule meetings, ensuring timely coordination and preparation.
  • Coordinate office activities and operations to secure efficiency and compliance with company policies.
  • Support colleagues and executives with clerical tasks to enhance office productivity and efficiency.
  • Ensure all communication within and outside the office is addressed promptly and handled professionally.
  • Prepare and organize documents needed for meetings, conferences, and other discussions.
  • Help in organizing and maintaining office common areas to foster a conducive work environment.
  • Monitor and order office supplies as necessary to ensure continuous office operations without disruptions.

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