Contracts Engineer

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Job Role Variant: Contracts Engineer

Value Stream: Money, Materials & Compliance

Job Family: Procurement & Contracts

Sub-Job Family: Procurement & Contracts

SECTION II: PURPOSE OF THE ROLE

To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

Pre- Award Management

- Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions

- Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders

- Develop Internal Cost Estimates as per defined procedures and processes

- Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required

- Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms

- Participate in commercial negotiation meetings, negotiate and finalize price as per scope given

- Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards

- Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency

- Ensure generation of Purchase Order (PO) as per established procedures & processes

- Use the SAP system optimally to drive efficiency and cost optimization

Post-Award Management

- Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors

- Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings

- Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions

- Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan

- Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity

- Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.

- Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims

- Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines

Supplier Relationship

- Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints

- Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement

- Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives

Policies, Processes and Procedures

- Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan

- Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner

- Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures

SECTION IV: SUCCESS METRICS

- Ordering of contracts within timeline & approved budget - Change Management within stipulated timelines - Claims Management - Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only

SECTION V: OPERATING NETWORK

Internal: - P&C, Construction Managers, Project Management Team, FC&A,HR & IR, Engineering Teams, Legal

External: - Vendors, Consultants

SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications

- Bachelor in Engineering or Technology in Mechanical - Masters in Business Administration (Desirable)

Experience

- 1 to 3 years of experience in construction, operations, maintenance, exploration sites or similar field

Functional / Behavioural competencies required to execute the role

Functional Competencies

- Techno-commercial acumen - Knowledge of Cost Estimation - Market Intelligence - Knowledge of working on platforms as SAP or equivalent - Legal understanding of contractual terms

Behavioral Competencies

NA

SECTION VII: CAREER MOVEMENTS

Feeder Roles:

Graduate Engineer Trainee

Possible Next Role Movement:

Sr. Contracts Engineer