Senior Proposal Writer

Role Profile: Proposal Writer / Bid ManagerRole Title: Proposal Writer / Bid ManagerDepartment: Sales / Business Development / Bids & ProposalsLocation: Hyderabad (Hybrid) – Aligned with U.S. or Global Time Zones as requiredReporting To:Head of Proposals / Director – Business DevelopmentRole Purpose:The Proposal Writer / Bid Manager is responsible for managing end-to-end proposal creation for IT services and staffing engagements. This includes reviewing RFPs, coordinating stakeholder inputs, structuring proposals, ensuring compliance, and delivering persuasive, customer-focused content across bid types. The role is a key contributor to business growth and win-rate improvement through strategic proposal development.Key Responsibilities:Functional Responsibilities- Create compelling, customized, and compliant proposals across various bid types (RFPs, RFIs, RFQs). - Manage full proposal lifecycle including kick-off meetings, task delegation, and submission. - Review and analyze RFPs/RFQs for compliance, eligibility, and key evaluation criteria. - Align proposals with client goals, differentiators, and solution value propositions. - Structure proposal documents logically and persuasively. - Guide stakeholders on bid/no-bid decisions based on RFP assessments. - Ensure familiarity and alignment with NDAs, T&Cs, and MSAs.Technical Responsibilities- Format proposals, pricing sheets, and supporting documents using MS Office tools. - Utilize proposal automation tools such as RFPIO, Loopio, Qvidian, or similar. - Maintain and update content libraries for reusable proposal assets. - Leverage document management systems like SharePoint or Confluence for version control. - Submit proposals via bid portals such as SAP Ariba, Salesforce, GeM, and Jagger.Personal Effectiveness- Write concise, persuasive, and audience-specific content aligned with buyer personas. - Manage timelines, dependencies, and versioning across multiple proposals. - Ensure accuracy, formatting quality, and complete compliance in every submission. - Collaborate closely with internal teams (SMEs, Sales, Legal, HR, Finance). - Deliver under tight deadlines while adapting to diverse industries and geographies.Required Competencies:Category Competency Proficiency LevelFunctional Proposal Writing for Various Bid Types ExpertEnd-to-End Proposal Management incl. Commercials AdvancedRFP/RFQ Compliance Review ExpertClient-Centric Proposal Alignment AdvancedLogical Proposal Structuring AdvancedRFP Pursuit Advisory IntermediateNDAs, T&Cs, MSAs Familiarity IntermediateTechnical MS Office (Formatting, Tables, Graphics) ProficientProposal Tools (RFPIO, Loopio, Qvidian, XaitPorter) Working KnowledgeContent Library Management Working KnowledgeSharePoint / Confluence Working KnowledgeBid Portals (Ariba, Salesforce, GeM, Jagger) Working KnowledgePersonal Written Communication AdvancedProject Management & Coordination AdvancedAttention to Detail AdvancedCross-functional Collaboration AdvancedTime Management AdvancedAdaptability Across Domains & Regions AdvancedEducation & Experience:- Education: Bachelor's degree in communications, IT, Business, or a related field (preferred). - Experience: 5+ years in proposal writing, bid management, or presales roles within IT services or government contracting environments.Preferred Qualifications:- APMP Certification or equivalent - Familiarity with U.S. or global public sector procurement processes - Understanding of pricing models, including BOT (Build–Operate–Transfer)Success Indicators (KPIs):- Proposal win rate and shortlist percentage - Compliance accuracy and submission timeliness - Stakeholder feedback and collaboration score - Quality and reusability of content - Efficiency in managing multiple concurrent bids