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Executive Assistant To General Manager

1 month ago

Mumbai, Maharashtra, India Liaison Bank Full time

We are seeking a highly capable and proactive Executive Assistant to the General Manager (GM) to serve as a key strategic partner in decision-making and operational excellence.

This role goes beyond traditional administrative support, requiring a dynamic professional who can streamline execution, anticipate business needs, and play an active role in ensuring leadership efficiency and organizational support.

Key Responsibilities:
  • Support decision-making by preparing strategic briefs, data-driven reports, and actionable insights ahead of key meetings.
  • Draft and review business communications, reports, and presentations to represent the GM's vision and directives accurately.
  • Anticipate needs and priorities to manage the GM's workflow, providing visibility into deadlines, deliverables, and progress updates.
  • Assist in planning, tracking, and follow-up of critical business objectives, action items, and project milestones.
Stakeholder Engagement:
  • Represent the GM's office in internal and external interactions with clarity and professionalism.
  • Manage complex scheduling and ensure preparation for meetings, including agendas, logistics, and pre-reads.
  • Coordinate with department heads and senior leadership to streamline communication and ensure timely execution of cross-functional initiatives.
Organizational Support:
  • Maintain and optimize organizational systems, files, and documentation to ensure efficiency and effectiveness.
  • Take high-quality minutes during key meetings and ensure follow-through on assigned action items.
  • Oversee the preparation and submission of executive summaries, performance updates, and board documents.
Requirements:
  • Bachelor's/Master's degree in Business Administration, Management, or a related field preferred.
  • Minimum 4 years of experience as an Executive Assistant or Secretary supporting senior leadership.
  • Strong business acumen with the ability to support strategic decision-making.
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills, with a strong command over professional correspondence and letter drafting.
  • Oustanding time management, multitasking, and problem-solving skills.
  • High degree of discretion, emotional intelligence, and organizational awareness.