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Event Coordinator

3 months ago

Ahmedabad, India Arjun Global Full time

Job Description: Event Coordinator for Arjun Global


Position: Event Coordinator

Location: Pan India

Type: Full-Time

Reports to: Event Manager


About Arjun Global:

Arjun Global is a leading organization dedicated to bridging the Indian financial markets with international trading opportunities. We are committed to hosting high-impact events that foster networking, collaboration, and growth within the financial sector.


Job Overview:

We are seeking an energetic and bubbly Event Coordinator to join our dynamic team. The ideal candidate will play a crucial role in the planning and execution of our events, including the upcoming GIFT City Financial Markets & Technology Forum. This role involves organizing attendee lists, inviting trading firms, supporting sponsorship acquisition, and ensuring the seamless execution of events on the day.


Key Responsibilities:

  • Event Planning and Coordination
  • Assist in the development and implementation of event plans and timelines.
  • Coordinate with vendors, sponsors, and other stakeholders to ensure all aspects of the event are executed flawlessly.
  • Manage event logistics, including venue setup, catering, audio/visual requirements, and transportation.


Attendee Management:

  • Organize and maintain an accurate and up-to-date attendee list.
  • Handle attendee communications, including invitations, confirmations, and follow-ups.
  • Provide exceptional customer service to attendees, addressing any inquiries or issues promptly.


Sponsorship Support:

  • Assist in identifying and reaching out to potential sponsors.
  • Support the sponsorship acquisition process, including the preparation of proposals and agreements.
  • Ensure sponsors' needs and expectations are met, providing regular updates and reports.


On-Site Event Management:

  • Be present at events to oversee the setup, execution, and teardown.
  • Coordinate with staff and volunteers to ensure smooth operations.
  • Address any on-site issues or emergencies, ensuring a positive experience for all participants.


Post-Event Activities:

  • Assist in post-event evaluation and reporting.
  • Handle post-event communications, including thank-you notes and feedback collection.
  • Support the reconciliation of event expenses and budgets.


Qualifications:

  • Education and Experience:
  • Bachelor's degree in Event Management, Marketing, Communications, or a related field.
  • 1-3 years of experience in event planning and coordination, preferably within the financial or corporate sector.


Skills and Abilities:

  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills, with a bubbly and energetic personality.
  • Ability to work under pressure and handle multiple projects simultaneously.
  • Proficiency in Microsoft Office Suite and event management software.
  • Detail-oriented with strong problem-solving abilities.