Project Coordinator

2 weeks ago

Bengaluru, India Talent Smart Full time

Experience: 4-5 YearsMode: WFO ( 5 Days )Job Location: BangaloreJob Type: Full TimeDescription: Operations Project Coordinator Reports to Director of Operations Coordination and logistics for Ops & DEP Training Program • Producing and maintaining relevant documentation including schedules and plans • Purchasing supplies • Managing conference room logistics, including optimizing usage and working around constraints • Working with vendors for various needs • Informing admins of catering needs and following up to ensure complete • Informing IT of digital needs and following up to ensure complete • Managing “day-of” issues • Compiling metrics • Taking meeting notes and actions Coordination and logistics for Ops & DEP Hiring Program • Manage Teams channel access • Manage confidential documentation, including downloading files, moving files between folders, updating spreadsheets based on Hiring Manager feedback • Schedule interviews o Contact candidates via phone and email to determine availability o Coordinate interview panels from Australia, U.S. and ENGINE o Create calendar invites and include applicable documents o Reserve rooms o Arrange for access, greet candidate and host while on premise o Manage last minute changes • Book interview candidate travel Coordination and logistics for Operations and DEP departments • Coordinate department wide events, including venue, catering needs, IT needs, vendor management, and expensing. • Support Director of Operations on special projects. Required skills • Proficient in outlook, word, excel, sharepoint, and Microsoft Teams • Experience purchasing and expensing • Strong communication skills – ability to interface with managers, gather input, and drive alignment • Strong communication skills – ability to work with external vendors and building management • Strong organizational skills – ability to track action items and follow up reliably • Strong organizational skills – ability to plan and execute large events of 150-300 people Preferred skills • 4 years experience with program management such as training or hiring programs • Proficient in PowerPoint and able to compile updates for management

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