Company Secretarial Administrator

This job is with Finastra, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

About the Company
Misys and D+H joined forces in June 2017 to create a diversified global financial software provider, operating under the new company name, Finastra (previously Misys). The combination has created the third largest financial services technology company in the world. The company has approximately 8,000 employees and over 9,000 customers across 130 countries, including 48 of the top 50 banks globally. This follows the acquisition of D+H by Vista Equity Partners, which already owns Finastra, creating a merger of two highly complementary financial technology providers. Finastra has U.S. $2.1 billion (revenues are on a trailing 12 months' pro-forma basis) in revenues and has offices in 42 countries around the world. It is headquartered in London, maintaining North American headquarters in Toronto, Canada.

Why work for Finastra?
Finastra believes in empowering its people by providing the necessary tools they need to achieve success. Whether it is processing an urgent invoice, reaching out to Mexico to update the statutory compliance tracker or to provide company information to Accounts Payable in India, or sending documents to a notary for notarisation – you will have a chance to get involved in it all. You will be part of a team of people who value and challenge you.
The purpose of the Company Secretarial team is to ensure Finastra is compliant across all its entities located in over 45 countries. The team is responsible for advocating best practice and governance, execution of all board, corporate and constitutional change and also provides company secretarial support to adhoc projects aligned to internal and external stakeholders, at a high standard.

About the Role

• Responsible for the Company Secretarial inbox and ensuring that all emails received are actioned daily.

• Assist with vendor relationships across all company secretarial providers and ensure expenditure is aligned to the function budget.

• Processing all invoices and raising requisitions where required and communicating with third parties, in relation to the invoices where necessary.

• Ensure the administration for the statutory and regulatory records for the Group's global subsidiaries are updated and maintained by:

• maintaining the subsidiary compliance tracker;

• providing administrative assistance to obtain director signatures for the financial statements and ancillary documents, whilst sharing these with our global service providers for filing and meeting the statutory deadlines globally;

• liaising with service providers and internal stakeholders for the director signatures of overseas subsidiary annual returns, for submission with our global provider for filing;

• Providing administrative assistance to ad hoc projects, from arranging director signatures and updating a database for company name changes, director changes, change of year end, registered office and auditors etc.

• Providing administrative assistance to entity rationalisation projects (mergers, liquidations etc) in obtaining signatures and recording the information in the company records.

• Support all other function lines with company administration for finance (e.g. obtain signatures on financial statements), treasury (e.g. complete banking forms with company information), tax (e.g. provide company information), facilities (e.g. distribute company correspondence).

• Liaising with providers worldwide to update all corporate changes in the relevant systems (Diligent, Salesforce etc.). The key is to ensure that all company information is up-to-date, and accurate.

• Provide administrative assistance for documents to be notarised or legalised globally e.g. arranging couriers, recording company information, arranging meetings with a director and Notary.

• Responsible for the daily management of the Group's statutory records for all subsidiary companies worldwide (115 entities across 42 countries), ensuring that all company data is maintained with complete accuracy.

Roles and Responsibilities:

• Must have at least 5 years of administration experience.

• Prior experience of working in a company secretarial would be advantageous especially in a busy team, private practice or in-house.

• Ability to work in a very fast-moving environment and be able to multitask, manage and prioritise own work.

• Experience of maintaining and updating company secretarial databases.

• Must be able to meet to deadlines.

• Excellent interpersonal skills to be able to liaise with all levels of management.

• Positive, motivated, fast learner with a flexible approach able to work without supervision.

• Be proactive and enthusiastic and keen to help across a wide range of work.

• Complete work efficiently, with high levels of accuracy and high levels of attention to detail.

About the Company
Misys and D+H joined forces in June 2017 to create a diversified global financial software provider, operating under the new company name, Finastra (previously Misys). The combination has created the third largest financial services technology company in the world. The company has approximately 8,000 employees and over 9,000 customers across 130 countries, including 48 of the top 50 banks globally. This follows the acquisition of D+H by Vista Equity Partners, which already owns Finastra, creating a merger of two highly complementary financial technology providers. Finastra has U.S. $2.1 billion (revenues are on a trailing 12 months' pro-forma basis) in revenues and has offices in 42 countries around the world. It is headquartered in London, maintaining North American headquarters in Toronto, Canada.

Why work for Finastra?
Finastra believes in empowering its people by providing the necessary tools they need to achieve success. Whether it is processing an urgent invoice, reaching out to Mexico to update the statutory compliance tracker or to provide company information to Accounts Payable in India, or sending documents to a notary for notarisation – you will have a chance to get involved in it all. You will be part of a team of people who value and challenge you.
The purpose of the Company Secretarial team is to ensure Finastra is compliant across all its entities located in over 45 countries. The team is responsible for advocating best practice and governance, execution of all board, corporate and constitutional change and also provides company secretarial support to adhoc projects aligned to internal and external stakeholders, at a high standard.

About the Role

• Responsible for the Company Secretarial inbox and ensuring that all emails received are actioned daily.

• Assist with vendor relationships across all company secretarial providers and ensure expenditure is aligned to the function budget.

• Processing all invoices and raising requisitions where required and communicating with third parties, in relation to the invoices where necessary.

• Ensure the administration for the statutory and regulatory records for the Group's global subsidiaries are updated and maintained by:

• maintaining the subsidiary compliance tracker;

• providing administrative assistance to obtain director signatures for the financial statements and ancillary documents, whilst sharing these with our global service providers for filing and meeting the statutory deadlines globally;

• liaising with service providers and internal stakeholders for the director signatures of overseas subsidiary annual returns, for submission with our global provider for filing;

• Providing administrative assistance to ad hoc projects, from arranging director signatures and updating a database for company name changes, director changes, change of year end, registered office and auditors etc.

• Providing administrative assistance to entity rationalisation projects (mergers, liquidations etc) in obtaining signatures and recording the information in the company records.

• Support all other function lines with company administration for finance (e.g. obtain signatures on financial statements), treasury (e.g. complete banking forms with company information), tax (e.g. provide company information), facilities (e.g. distribute company correspondence).

• Liaising with providers worldwide to update all corporate changes in the relevant systems (Diligent, Salesforce etc.). The key is to ensure that all company information is up-to-date, and accurate.

• Provide administrative assistance for documents to be notarised or legalised globally e.g. arranging couriers, recording company information, arranging meetings with a director and Notary.

• Responsible for the daily management of the Group's statutory records for all subsidiary companies worldwide (115 entities across 42 countries), ensuring that all company data is maintained with complete accuracy.

Roles and Responsibilities:

• Must have at least 5 years of administration experience.

• Prior experience of working in a company secretarial would be advantageous especially in a busy team, private practice or in-house.

• Ability to work in a very fast-moving environment and be able to multitask, manage and prioritise own work.

• Experience of maintaining and updating company secretarial databases.

• Must be able to meet to deadlines.

• Excellent interpersonal skills to be able to liaise with all levels of management.

• Positive, motivated, fast learner with a flexible approach able to work without supervision.

• Be proactive and enthusiastic and keen to help across a wide range of work.

• Complete work efficiently, with high levels of accuracy and high levels of attention to detail.