Bid Coordinator

BID COORDINATOR

The Bid Coordinator supports transactional opportunities of limited complexity in response to a high volume of formal tender and proactive bid requests. This role involves working independently and in collaboration with internal teams to produce bid drafts and full submissions, utilising standard templates and content that articulate the value and benefits of Iron Mountain solutions.

Bid Coordinators focus on reviewing support requests, analysing tenders and developing bid responses that align with client requirements and specifications. The role utilises pre-written content and bid templates to quickly create responses, which requires gaining fluency in the use of Iron Mountain's global content management platform and adopting AI technology to support document creation.

The Bid Coordinator reports to the Manager, APAC Bid Management and is an integral part of the Commercial Excellence team. This role will be primarily a home working role but must be based in or near Mumbai as in-office meetings will be required occasionally.

Key Accountabilities:

• Coordinate with sales and other key stakeholders to develop bids in a fast-paced environment.
• Provide timely, professional and customer-centric responses using a variety of tools including a content management system, intranet and cloud-based resources.
• Prepare and compile response documents, ensuring accuracy, readability and completeness.
• Manage multiple, simultaneous deadlines and ensure timely submission of responses.
• Maintain a central repository of bid documents and related materials.
• Perform draft reviews and edit documents for formatting, clarity, compliance and alignment with solution.
• Coordinate meetings with sales lead and other stakeholders to understand requirements, align understanding and clarify timelines.
• Ensure bid documents adhere to corporate brand, customer requirements, formatting and quality standards.
• Contribute new and updating existing content to the proposal library as needed.

Knowledge, Skills and Experience

• University degree in Journalism, Business or similar fields preferred
• Atleast 2-3 years of Bid coordination related experience preferred
• Proficiency in English language is a must and a secondary regional language fluency helpful
• Ability to prioritise and multitask within a fast-paced, challenging and deadline-driven environment
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Proficiency in MS Office, Google Suite and Adobe Acrobat
• Familiarity with content management systems helpful

Discover what awaits you:

• Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.
• Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.
• Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.
• Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
• Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.)
• Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role).
• Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.
• Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.
• Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.