CityMall - Head - Accounts Payable

2 weeks ago

Gurugram, India City Mall Full time

Role Overview:

We are looking for a dynamic and detail-oriented Manager - Accounts Payable (AP) to lead our end-to-end payables process, covering both trade (inventory-related) and non-trade (operational/marketing/overhead) expenses. The role requires strong process ownership, vendor management, and control orientation in a fast-paced, digital-first environment.

You will work closely with procurement, operations, marketing, warehouse, and treasury teams to ensure smooth, timely, and compliant payment processes across the organization.

Key Responsibilities:

Trade Payables (Inventory):

- Oversee 3-way matching (PO, GRN, invoice) for inventory purchases.

- Reconcile vendor accounts regularly, including those of marketplaces (e.g., Amazon, Flipkart, Meesho).

- Ensure timely booking of purchase invoices, debit notes, returns, and pricing discrepancies.

- Coordinate with supply chain and procurement teams for invoice and inventory validations.

Non-Trade Payables:

- Manage vendor bills related to rent, marketing, IT, consulting, logistics, utilities, etc.

- Set up tracking and approval workflows for recurring expenses and contracts.

- Monitor employee reimbursements and petty cash settlements as per policy.

Payments & Treasury Coordination:

- Prepare and manage weekly payment runs as per due dates and cash flow.

- Coordinate with the treasury/banking team for fund availability and payment processing.

- Ensure vendor compliance with TDS, GST, PAN, and banking documentation.

Compliance & Controls:

- Ensure timely deduction and deposit of TDS, GST, and other statutory dues.

- Support in monthly/quarterly GST reconciliations, 2B matching, and audits.

- Build and maintain strong internal controls and audit readiness across AP processes.

- Implement SOPs and policies for vendor onboarding, invoice approval, and payment terms.

Team & Process Management:

- Lead a team of AP executives and support capacity-building through training.

- Drive automation of AP processes via ERP systems (e.g., Tally, SAP, Zoho, NetSuite).

- Continuously improve turnaround times, accuracy, and vendor satisfaction.

Audit & Reporting:

- Support internal, statutory, and tax audits with relevant schedules and reports.

- Generate AP ageing reports, payment forecast reports, and vendor spend analysis.

- Provide regular MIS and dashboards to the Finance CA / MBA (Finance) / M.Com / B.Com with relevant AP experience

- 6-9 years of experience in accounts payable, preferably in an e-commerce or startup environment

Key Skills:

- Strong knowledge of accounting principles, GST, TDS, and vendor lifecycle

- Proficiency in Tally, Zoho Books, SAP, or other ERPs

- Strong reconciliation, analytical, and Excel skills

- Team management and cross-functional coordination experience

- Process mindset with an ability to thrive in high-growth environments

Preferred Experience:

- Experience in managing large volumes of marketplace/vendor reconciliations

- Exposure to e-commerce platforms (Amazon, Flipkart, Nykaa, etc.)

- Hands-on experience with automation or invoice workflow tools

(ref:iimjobs.com)

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