Document Controller

2 weeks ago

Ahmedabad, India INI Design Studio Full time

Company Description


INI Design Studio is an award-winning, multidisciplinary design practice with offices in Ahmedabad, Dehradun, London, Mumbai, New Jersey, Pune, Rajkot, Surat, and Vizag. We offer professional consulting services in Architecture, Engineering, Planning, Urban Design, Landscape, Sustainability, Interiors, Research and Art. Our team of 350+ professionals provide services for projects in India and internationally. At INI Design Studio, we prioritize sustainability, excellence, and collaboration.


Role Description:


  • Responsibilities may include but not limited to:
  • Timely, accurate and efficient management/setting up document control & archival process for documents generated by Design & Technical Teams
  • Timely, accurate and efficient Management/setting up document control & archival process for technical resources/catalogs/books etc.
  • Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
  • Spot Audit on if Project Teams are following documentation filing policies or not
  • Regularly destroy duplicate digital files working with Design/Technical Teams
  • Set up, copy, scan and store documents
  • Create templates, Manage requests for documentation
  • Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
  • To liaise with and distribute project related information with all levels of the project team and potentially external parties
  • Manage the processes around documentation within the organization
  • Maintain confidentiality around sensitive documentation
  • Prepare ad-hoc reports on projects when required
  • Train employees as required on the correct way to create and fill out project documents.


Key Skills:


  • Good IT skills in MS office including outlook, excel and word.
  • Good attention to detail
  • The ability to multitask
  • Highly organized
  • Good communication skills
  • Proficient typing skills
  • Minute taking


Qualification Required:

  • National vocational qualifications (NVQ).
  • Relevant Experience & Knowledge will be plus
  • Knowledge of document control system will be plus

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