Account Executive

1 month ago


Ernakulam, India Chinmaya Vishwavidyapeeth Full time

Primarily responsible for all payments to associated Vendors and other miscellaneous vendors.

Maintain database for suppliers to include name, address, bank details, PAN number etc.

Verification of bills with GRN and verify the due date of payment and process payments.

Ensure necessary approvals (as per the matrix followed by university) are in place for all the invoices.

Ensure the invoices are original and should be attached with the vouchers.

Ensure that all payments are made in line with the terms & conditions agreed as per MoU, purchase order (PO)/word order (WO), agreement etc and are prepared in the order of date of invoice.

Make sure that all statutory dues are deducted while making payments.

Sorting and maintenance of vouchers and supporting documents and proper upkeep of the same to facilitate audit.

Maintain the payment register in excel on a daily basis.

Reconciliation of vendor accounts regularly.

Reconciliation of bank and cash accounts regularly.

Accounting of fees and reconciling the same on a regular basis and report to Finance Officer (FO) on a regular basis.

Maintain donation ledger and issue receipts after getting the details; name, address, PAN number etc. and report to FO on a regular basis.

Accounting of entries in Tally in the correct ledger head on a regular basis.

Forward the files received in Digital Document Filing System (DDFS) software to FO after verifying the invoice, approval from proper authority, budget etc.

Collate the data from Tally to help in preparing MIS report to FO and Finance Managers.

Working knowledge in all statutory matters like GST, TDS, EPF, ESIC etc.

Any other duties allocated from time to time.

Qualification & Experience:

Graduate in Commerce with at least 60% marks. Post graduate in Commerce preferred.

Minimum 6 months to 1 year experience in relevant field preferrable.


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