Compliance Specialist

4 weeks ago

Bengaluru, India LTIMindtree Full time

Experience-2 .5years to 5 years only

Location-Bangalore

Qualification-LLB/CS


About Company

LTIMindtree is a global technology consulting and digital solutions company that enables enterprises across industries to reimagine business models, accelerate innovation, and maximize growth by harnessing digital technologies. As a digital transformation partner to more than 750 clients, LTIMindtree brings extensive domain and technology expertise to help drive superior competitive differentiation, customer experiences, and business outcomes in a converging world. Powered by nearly 90,000 talented and entrepreneurial professionals across more than 30 countries, LTIMindtree — a Larsen & Toubro Group company — combines the industry-acclaimed strengths of erstwhile Larsen and Toubro Infotech and Mindtree in solving the most complex business challenges and delivering transformation at scale. For more information, please visit www.ltimindtree.com.


DEI Statement:

LTIMindtree is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, ethnicity, nationality, gender, gender-identity, gender expression, language, age, sexual orientation, religion, marital status, veteran status, socio-economic status, disability, or any other characteristic protected by applicable law.


Role & responsibilities:


I. Manage Vendor compliance Framework of LTIMindtree.

• Oversight over vendor compliance for India by coordinating monthly vendor audits.

• To follow up of vendor’s attendances on monthly vendor audit, initiate follow up’s for nonattendance, non-submission of documents by vendors.

• To identify and highlight key non-compliance issues, which affect our company as a principal employer.

• To follow up on the various vendor non-compliances and track especially the High-risk noncompliances until closure.

• Conduct the monthly meetings between service provider, Admin SPOCS, Non-Admin SPOCS for reviewing vendor audit Issues and finalise MOM and circulate to all concerned.

• Provide inputs for changes to vendor contract templates of various geos to ensure compliance to regulatory requirements.

• To coordinate and provide Form V to all India contractors for applying CLRA License based on the applicability and latest CLRA RC received from the authority.

• Provide Vendor compliance report to VMO Team and Admin Team with a summary of potential risk and implications with action plan for mitigation of non-compliance risks.

• Respond to notices involving vendors for violations/non-compliances pertaining to statutory issues and develop and oversee system for uniform handling of such violations.

• Collaborate with other departments (e.g., Payroll, People Function, Admin team, Procurement team, VMO etc.) to direct vendor compliance issues to existing channels for resolution.

• To manage and coordinate filing of statutory returns of vendors such as annual returns under the CLRA Act.

• To keep track of changes to regulatory compliances, particularly those pertaining to vendor compliances by tracking changes to compliance / new compliances / or deletion of compliance due to change in regulatory requirements.

• To co-ordinate the uploading of contract details of vendors on the EPFO portal

• Identify and resolve non-compliances / open issues by constant review of vendor compliances performed. Based on Vendor audits on a monthly basis.

• Reporting of high risk non compliances to the management and Audit committee II. Manage customer compliance framework by coordinating with stakeholders for various audits.

• Coordinate with project teams to obtain building wise deployment list of employees on customer project for Customer Audit on quarterly basis ofrom project team.

• Initiate the process of license amendment based on the change in deployment details received from the business spoc.

• Coordinate with cross functional support teams for collecting the supporting documents for timely Customer Audit submission.

• Coordinate with service providers for preparing various Labour law registers under CLRA for deployed employees on customer projects for submission to Customer auditors.

• Prepare the tracker for the customer audits to keep the compliance head updated.

• Review and response Compliance questions in the RFP questionnaires, MSAs, Partnership Agreements and similar contracts for existing/ emerging customers.

• To coordinate for obtaining CLRA Licenses for Customer Projects wherever threshold of deployment crosses the CLRA threshold.

• Manage and submit monthly MIS report on Customer RFPs and Customer Audits.

• Maintain tracker of Customer RFP response and update it periodically

• To keep track of changes to regulatory compliances, particularly those pertaining to Customers by tracking changes to compliance / new compliances / or Deletion of compliance due to change in regulatory requirements.

• Identify and resolve Non-Compliances / Open issues by constant review of compliances performed for Customers and Compliance audits pertaining to Customers on a monthly, quarterly or yearly basis.

• All Customer compliance related files, workings, mails and evidence of closure to be saved periodically in the Shared folder. Regulatory filings coordination.

• Prepare the tracker for clients to keep the compliance head updated on wherever we have requirement to obtain CLRA license for client. III. Manage new application, amendment and renewal of CLRA registration certificate (RC) as principal employer and Licenses as contractor across India. CLRA registration certificate (RC) as principal employer:

• To manage following on quarterly basis for the 10 states where LTIM has presence (Delhi, Karnataka, Kerala, Odisha, Madhya Pradesh, Maharashtra, Tamil Nadu, Telangana, Uttar Pradesh, West Bengal)

➢ CLRA registrations for new offices based on the threshold applicability.

➢ Amendments to the existing CLRA RC for adding new vendors, considering change of increase in vendor deployment, address or any other change.

➢ Renewals of CLRA RC if expiry date is mentioned in the existing CLRA RC

• Coordinate with cross functional team like admin and people shared services for date related to vendor for further arranging CLRA amendments.

• Report CLRA Overdue status for the Quarter to senior management and resolve the same. Coordinate with cross-functional teams and obtain inputs for various regulatory filings like half yearly return and annual return etc.

• Update compliance head about open issues related to CLRA RC and take opinion for any observations.

• All CLRA renewals related files, workings, mails and evidence of closure to be saved periodically in the shared folder.

• Report closed issues to compliance head in monthly meeting.

• Obtain inputs for filing CLRA half yearly and annual return as per the CLRA act applicability. Arrange for renewal of license as and where it is needed based on the expiry date mentioned in the license.

Others :

• All above-mentioned files, workings, mails and evidence of closure to be saved periodically in the Shared folder.

• To prepare Training modules on new regulatory legislation pertaining to Customers.

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