Executive assistant

1 week ago

Hyderabad, India Gamut HR Solutions Full time

Company Overview

Gamut HR Solutions, headquartered in Hyderabad, is a dynamic company assisting individuals in securing the right jobs. With a team of 2-10 employees, we are dedicated to providing valuable HR solutions tailored to job seekers' needs. For more information, visit our website at Gamut HR Solutions .


Job Overview

Join Gamut HR Solutions as a Mid-Level Executive Assistant (Female) in Hyderabad. This full-time role requires 4 to 6 years of relevant experience. As an Executive Assistant, you will support high-level executives by managing schedules, arranging travel, and preparing documents. This pivotal position involves various administrative and organizational duties vital to the smooth operation of our business.


Qualifications and Skills

  • Proficient in Microsoft Office Suite, exhibiting a high level of skill in Word, Excel, PowerPoint, and Outlook for efficient task processing.
  • Strong project management skills, enabling you to manage multiple projects simultaneously and meet tight deadlines effectively.
  • Exceptional communication skills, both written and verbal, to interact seamlessly with executives and stakeholders.
  • Experienced in event coordination, which involves planning and organizing corporate events and meetings with precision.
  • Expertise in expense reporting to track and manage travel expenses with accuracy and attention to detail.
  • Calendar management (Mandatory skill) is essential, ensuring executives' schedules are organized and up-to-date for optimal time management.
  • Travel arrangements (Mandatory skill) require efficiency in booking flights, accommodations, and logistics for business trips.
  • Document preparation (Mandatory skill) involves drafting, editing, and organizing high-quality professional documents promptly.


Roles and Responsibilities

  • Manage executive schedules, organize meetings, and ensure effective time management for top-level executives.
  • Coordinate comprehensive travel arrangements, including booking flights and accommodations, and prepare detailed itineraries.
  • Prepare, edit, and format various types of documents, reports, and presentations accurately and reliably.
  • Facilitate communication between executives, stakeholders, and other departments to maintain seamless workflow.
  • Organize and coordinate executive meetings, ensuring all necessary information and logistics are in place.
  • Handle confidential information with discretion and integrity to maintain the privacy and security of sensitive data.
  • Track and report expenses for the executive team, ensuring all expenditures are documented and reconciled.
  • Assist in project management tasks, keeping track of project milestones and assisting with timelines and deliverables.

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