Secretary

Role Type:Full Time Location:Turbhe, Navi Mumbai Experience:5+ years Salary Range:INR 8,00,000 – 12,00,000 per annumRole Overview We are seeking a highly organized, proactive, and discreet Secretary to support the CEO in managing day-to-day operations, communication, and critical priorities. This role requires someone who can operate independently, stay ahead of schedules and tasks, and create structure and efficiency in a fast-paced environment. A key part of this role will be preparing and maintaining MIS reports for management review and decision-making.Key Responsibilities 1. Calendar & Day-to-Day Management Independently manage and optimise the CEO’s calendar, ensuring effective prioritisation of meetings, reviews, travel and strategic work time. Schedule and coordinate internal and external meetings, reviews, and travel time. Build strategic buffers for preparation, travel, and follow-ups. Coordinate across departments to avoid conflicts and ensure meetings are purposeful and well-structured. 2. Communication & Correspondence Act as the primary point of contact for communication to and from the CEO’s office. Draft, review, and proofread emails, letters, reports, and presentations on behalf of the CEO. Prioritize incoming communication – identify what is urgent, what can wait, and what requires scheduled follow-up. Maintain professional and timely responses to internal and external stakeholders. 3. MIS Reporting & Documentation Prepare, update, and maintain regular MIS (Management Information System) reports for the CEO and leadership team. Consolidate data from multiple departments to create clear dashboards, trackers, and summary reports. Track key metrics, action items, deadlines, and project statuses, highlighting variances and risks. Support management reviews by providing accurate, timely, and well-presented reports (Excel, PowerPoint, Google Sheets, etc.). Maintain organized digital and physical records for quick retrieval and audit readiness. 4. Travel, Meetings & Board Support Plan and book complex, multi-city travel itineraries including flights, hotels, local transport, and meeting schedules. Prepare meeting agendas, briefing notes, and supporting documents ahead of key meetings. Assist in preparation of board decks, review presentations, and other management reports. Record minutes of meetings where required and follow up on agreed action points. 5. Coordination & Follow-Up Track action items across multiple projects and ensure timely follow-through. Liaise with internal teams and external partners to ensure commitments are met. Anticipate potential bottlenecks or issues and flag them early with possible solutions. Support the CEO in managing competing priorities and re-aligning schedules as needed. 6. Confidentiality, Governance & Professionalism Handle sensitive and confidential information with the highest level of discretion and integrity. Maintain structured filing systems (digital and physical) for easy access, security, and confidentiality. Build and maintain strong working relationships with senior stakeholders, clients, and partners. Represent the CEO’s office with professionalism, responsiveness, and reliability at all times. Required Qualifications & Experience Bachelor’s degree in Business, Communications, or a related field. 5+ years of experience as a Secretary / Executive Assistant supporting C-level or senior leadership in a fast-paced environment. Executive Assistant/Secretarial certification is an added advantage.Skills & Competencies Organization & Planning:Hyper-organized with strong time management skills; able to manage multiple priorities without dropping details. Communication:Excellent written and verbal communication skills; strong drafting, proofreading, and presentation capabilities. MIS & Analytical Skills: Advanced skills in MS Excel and Google Sheets for reporting, MIS, and dashboards. Ability to analyze data, identify trends, and present insights clearly. Tech Savvy: Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides, Calendar). Comfortable using productivity and collaboration tools. Bonus: Exposure to tools like Notion, Zapier, and other workflow/automation tools. Execution Under Pressure:Calm, composed, and solution-oriented when working with tight deadlines and last-minute changes. Detail Orientation:Strong attention to detail in documentation, scheduling, reporting, and follow-ups. Discretion & Integrity:High level of professionalism and trustworthiness in handling confidential information. Proactive Mindset:Anticipates needs, identifies risks early, and brings ideas to improve workflows and efficiency.