Event Production Designer

Position: Event Production DesignerDepartment: Production / CreativeLocation: On-site + Travel to Event LocationsRole OverviewThe Event Production Designer is responsible for conceptualizing, planning, and executing the entire visual and spatial design for events, conferences, exhibitions, and branded experiences. The role blends creativity with strong technical knowledge to create immersive environments that enhance attendee experience and align with client objectives.Key Responsibilities1. Concept DevelopmentDevelop creative themes, stage concepts, and visual identities based on event brief.Create concept boards, mood boards, visual references, and initial sketches.Provide innovative ideas for stage design, branding, exhibition booth layouts, installations, and audience engagement zones.2. 3D & Graphic DesignProduce high-quality 3D stage designs, venue layouts, branding mock-ups, and walkthroughs.Design event collaterals including backdrops, panels, signage, kiosks, counters, standees, and digital screens.Ensure all designs follow client brand guidelines and event tone.3. Technical Drawings & Production OutputsCreate precise technical drawings for fabrication teams including dimensions, materials, lighting plans, and structural details.Prepare print-ready files for vendors.Collaborate with production managers to select appropriate materials and fabrication techniques.4. Coordination With Internal TeamsWork closely with Client Servicing, Production Operations, Vendor Management, and AV teams to ensure design feasibility.Participate in pre-event meetings, technical rehearsals, and site recces.Modify designs based on feasibility, cost, and technical constraints.5. On-Site SupervisionOversee the on-ground setup to ensure design accuracy and quality.Coordinate with fabricators, decorators, AV technicians, and branding vendors.Ensure all production outputs match approved designs and meet quality standards.6. Client InteractionPresent concepts and walkthroughs to clients professionally.Understand client vision and incorporate feedback into design iterations.Provide creative recommendations that enhance the overall event experience.7. Quality ControlEnsure all printed and fabricated items are aligned with approved color codes, measurements, and design accuracy.Maintain consistency in branding across all event touchpoints.8. Documentation & ArchivingMaintain design archives, version control, and project documentation.Prepare post-event reports showcasing final designs vs executed output.Key Skills & CompetenciesTechnical SkillsProficiency in 3D software: 3Ds Max / SketchUp / Cinema 4D / BlenderProficiency in Design software: Photoshop, Illustrator, CorelDRAW, InDesignKnowledge of materials, fabrication processes, large-format printing, and stage/AV setupsAbility to produce detailed technical drawingsUnderstanding of lighting design and guest flow in event spacesSoft SkillsCreativity and strong visual senseExcellent attention to detailStrong communication and presentation skillsAbility to work under tight deadlines and manage multiple projectsTeam coordination and problem-solving mindsetQualificationsBachelor’s degree/diploma in Event Design, Fine Arts, Visual Communication, Interior Design, or related field.2–5+ years of experience in event design, production, stage design, or exhibition design (experience in medical conferences is an added advantage).Work EnvironmentHybrid of office, fabrication workshop visits, and on-site event execution.Will require travel based on event locations.Extended working hours during pre-event and on-site days.