IT Procurement Executive

3 weeks ago

Ghaziabad, India TECEZE Full time

Job Description: The IT Procurement Executive is responsible for managing the procurement process of IT hardware and software, ensuring cost-effective and efficient sourcing. This role involves vendor onboarding, deal registration, and maintaining strong relationships with suppliers and internal stakeholders. The executive will work closely with the sales, finance, and operations teams to ensure smooth procurement operations and compliance with company policies and standards.


Key Responsibilities:

  1. Vendor Management and Onboarding:
  • Identify and evaluate potential vendors for IT hardware and software.
  • Conduct due diligence and onboarding of new vendors, ensuring they meet the company’s standards and compliance requirements.
  • Maintain and update a database of approved vendors.
  • Foster strong relationships with key vendors to ensure best pricing and service levels.
  1. Procurement Process Management:
  • Manage the end-to-end procurement process for IT hardware and software.
  • Negotiate contracts, terms, and conditions with vendors to secure the best deals.
  • Ensure timely and accurate processing of purchase orders.
  • Monitor and track the delivery of goods and services to ensure compliance with purchase order terms.
  1. Deal Registration:
  • Manage deal registration processes with vendors to secure preferred pricing and support.
  • Collaborate with sales teams to identify and register deals that require vendor support.
  • Ensure all necessary documentation is submitted and approved by vendors in a timely manner.
  1. Cost Management:
  • Analyze market trends to identify cost-saving opportunities.
  • Implement strategies to reduce procurement costs while maintaining quality and service levels.
  • Prepare and present cost analysis and procurement reports to senior management.
  1. Compliance and Risk Management:
  • Ensure all procurement activities comply with internal policies and external regulations.
  • Manage and mitigate risks associated with vendor relationships and procurement processes.
  • Conduct regular audits of procurement activities to ensure compliance and identify areas for improvement.
  1. Collaboration and Communication:
  • Work closely with internal departments (e.g., sales, finance, operations) to understand their requirements and ensure timely procurement of necessary IT hardware and software.
  • Communicate effectively with vendors and internal stakeholders to resolve any issues or discrepancies.
  • Provide training and support to internal teams on procurement processes and vendor management.
  1. Reporting and Documentation:
  • Maintain accurate records of all procurement activities, including purchase orders, contracts, and vendor communications.
  • Prepare and submit regular reports on procurement metrics, vendor performance, and cost savings.
  • Ensure all documentation is up-to-date and easily accessible for audit purposes.


Qualifications:

  • Bachelor’s degree in business administration, Supply Chain Management, IT, or a related field.
  • Proven experience in IT procurement, preferably within a Global Systems Integrator (GSI) or similar environment.
  • Strong negotiation and contract management skills.
  • Excellent knowledge of IT hardware and software products and vendors.
  • Strong analytical and problem-solving skills.
  • Proficiency in procurement software and tools.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational skills and attention to detail.


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