Admin & Facility Manager

3 weeks ago

Gandhinagar, India GEDU Services Full time

Job Title: Admin & Facility Manager

Location: Gandhinagar (Gujarat)


Position Overview:

We are seeking a highly skilled and experienced Admin & Facility Manager to oversee the operational efficiency and administrative functions of our office facilities. The ideal candidate will possess strategic foresight, hands-on expertise, and a proven track record in facility management and administration. This role requires a dynamic professional capable of managing diverse responsibilities, including global stakeholder management, compliance, safety, and team leadership.


Role and Responsibilities:

1. Lead Office Administration:

  • Manage and spearhead day to day administration tasks professionally.
  • Oversee office supplies, equipment, and maintenance needs.
  • Coordinate meetings, conferences, and event arrangements.
  • Maintain accurate office records (e.g., inward-outward registers, work permits, bills, etc.).
  • Supervise support staff and optimize resource allocation with key focus in cost optimization
  • Generate and manage various reports (e.g., monthly reports, incident reports, maintenance escalation).

2. Facility Management:

  • Oversee day-to-day facility operations ensuring a safe and efficient work environment.
  • Manage relationships with vendors, contractors, and service providers.
  • Coordinate office space planning, utilization, and maintenance.
  • Implement and enforce security protocols and emergency response plans.
  • Lead office relocations, expansions, and renovations.

3. Communication and Coordination:

  • Act as a liaison between various departments to ensure smooth communication.
  • Address facility-related needs and concerns in collaboration with teams.
  • Communicate office policies, updates, and changes effectively to employees.

4. Event and Project Coordination:

  • Plan and coordinate company events, meetings, and functions.
  • Execute employee engagement initiatives and projects.
  • Coordinate logistics for internal and external meetings and events.

5. Global Stakeholder Management & Cross-Cultural Competence:

  • Cultivate strategic relationships with local and global stakeholders.
  • Demonstrate cross-cultural dynamics for effective communication and collaboration.
  • Resolve grievances on a global and local scale to promote a harmonious work environment.
  • Foster a culture of discipline, integrity, and inclusiveness.

6. Operational Excellence & Compliance:

  • Develop and implement administrative policies and procedures.
  • Ensure compliance with local and international regulations.
  • Conduct audits to assess safety standards and identify areas for improvement.
  • Manage budgets for administrative functions and achieve cost-saving initiatives.

7. Team Development and Leadership:

  • Contribute to Build and lead a high-performing facilities and administration team.
  • Provide mentorship and technical skill development opportunities.
  • Foster a collaborative team culture focused on innovation.
  • Drive continuous improvement projects to enhance processes and operational effectiveness.


Skills & Requirements:

  • Bachelor's degree in Business Administration or related field.
  • Proven experience of 7-10 years in administration and facility management.
  • Excellent organizational and leadership skills.
  • Strong communication and interpersonal skills.
  • Knowledge of office management procedures and systems.
  • Proficient in Microsoft Office Suite, ERPs, and related solutions.
  • Ability to prioritize and manage multiple tasks simultaneously.

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