Executive Assistant- COO’s Office

3 weeks ago

Belgaum, India Manav Rachna Educational Institutions Full time

Role and Responsibilities:

This role will require someone with experience in managing the office for a Leadership Team, involving administrative support but not limited to the responsibilities mentioned below:

  • Handle and manage sensitive and confidential information with discretion and integrity.
  • Oversee and manage schedules, appointments, and travel arrangements. Ensure seamless coordination of internal and external meetings, including receiving visitors and managing campus visits for the COO.
  • Act as a bridge between departments, facilitating clear and timely communication at all levels within the organization.
  • Prepare and edit correspondence, presentations, communications, and other essential documents,ensuring accuracy and professionalism.
  • Design, update, and maintain databases and dashboards. Collect, analyse, and interpret data to produce actionable reports and insights.
  • Conduct thorough research, compile data, and provide analysis to support reports, presentations, and decision-making processes.
  • Organize and coordinate meetings, including preparing agendas, recording minutes, and maintaining action trackers to ensure follow-up on key decisions and next steps.
  • Maintain an accurate inventory of office supplies and equipment, ensuring operational efficiency.


Eligibility:

  • Bachelors Degree from a top tier institution
  • Minimum 5-7 years of admin/secretarial work experience with premier organisations


Skill Sets Required:

  • Knowledge of the latest online portals for a virtual setup as and when required, such as Zoom, Google meet, MS Teams, etc.
  • Proficiency in spoken and written English
  • Comfortable with software for presentations, MS Word, MS PowerPoint and Excel
  • Smart, presentable personality who can work well with senior leaders and stakeholders

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