Travel Desk Executive

5 days ago


Dombivli, India Motwane Manufacturing Full time

Job Summary

The Corporate Travel Executive will be responsible for managing the end-to-end corporate travel process for employees, ensuring compliance with travel policies, adhering to an approval matrix, coordinating bookings, and assisting with post-booking duties in collaboration with the Accounts and Finance teams.


Responsibilities


1. Travel Booking Management:

  • Coordinate and manage all business travel bookings (flights, hotels, ground transportation, etc.) in alignment with company policy and specific travel guidelines.
  • Process travel requests after receiving proper approval through the designated approval matrix for each level of employee designation.
  • Use company-approved travel booking platforms to make travel reservations for employees, ensuring that the bookings are made in line with the travel policy (class of service, budget limits, preferred vendors, etc.).
  • Liaise with travel agencies or online travel portals as required, ensuring cost-effectiveness while maintaining quality standards.

2. Policy Adherence & Compliance:

  • Ensure that all travel bookings are within the company's travel policy, including adherence to expense limits, preferred suppliers, and class of travel as per the employee's designation.
  • Regularly update and communicate travel policies to employees and ensure compliance with new or revised guidelines.
  • Provide support and guidance to employees on travel-related queries to ensure policy adherence and efficient use of company resources.

3. Pre-Travel Coordination & Communication:

  • Send confirmation emails to employees once travel bookings are finalized.
  • Ensure all necessary documents (tickets, itineraries, accommodation details) are provided to travellers in a timely manner.
  • Advise travellers on travel essentials, including travel documentation, baggage allowances, and any special requirements.

4. Post-Booking & Accounts Coordination:

  • After the trip is completed, assist the Accounts/Finance team in processing and verifying travel-related expenses and invoices.
  • Ensure that all receipts and supporting documentation for travel expenses are submitted in accordance with company policy.
  • Resolve discrepancies in travel-related expenses and coordinate with travellers and accounts to ensure timely reimbursement and payment processing.
  • Track and report on travel spend, identifying opportunities for cost savings and efficiency improvements.

5. Vendor Management:

  • Maintain relationships with travel service providers, including airlines, hotels, and ground transportation companies.
  • Negotiate with suppliers to secure competitive rates and preferential treatment for corporate travellers.
  • Ensure that all suppliers are in compliance with company policy, and escalate any issues as necessary.

6. Reporting & Analysis:

  • Generate regular reports on travel spend, booking trends, policy compliance, and other key metrics.
  • Assist in analyzing travel data to identify cost-saving opportunities and to improve the overall efficiency of corporate travel operations.
  • Provide recommendations for improving the travel booking process or policy enhancements.


Job Location

  • Navi Mumbai - Mahape



Qualifications

  • Any Graduate


Salary Offered

  • According to the market standards

 

Year of Experience (YoE)

  • 0 to 5 yrs

 

About Us

Motwane Manufacturing is an Indian engineering company based in Mumbai with a strong focus on R&D and IoT capabilities. With a legacy of over 100 years, Motwani's products are known for surpassing quality standards and offering robust, reliable, and long-lasting performance in the power and energy sector. The brand is trusted by clients for its innovative, energy-efficient, and user-friendly solutions.




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