Travel Desk Executive
5 days ago
Job Summary
The Corporate Travel Executive will be responsible for managing the end-to-end corporate travel process for employees, ensuring compliance with travel policies, adhering to an approval matrix, coordinating bookings, and assisting with post-booking duties in collaboration with the Accounts and Finance teams.
Responsibilities
1. Travel Booking Management:
- Coordinate and manage all business travel bookings (flights, hotels, ground transportation, etc.) in alignment with company policy and specific travel guidelines.
- Process travel requests after receiving proper approval through the designated approval matrix for each level of employee designation.
- Use company-approved travel booking platforms to make travel reservations for employees, ensuring that the bookings are made in line with the travel policy (class of service, budget limits, preferred vendors, etc.).
- Liaise with travel agencies or online travel portals as required, ensuring cost-effectiveness while maintaining quality standards.
2. Policy Adherence & Compliance:
- Ensure that all travel bookings are within the company's travel policy, including adherence to expense limits, preferred suppliers, and class of travel as per the employee's designation.
- Regularly update and communicate travel policies to employees and ensure compliance with new or revised guidelines.
- Provide support and guidance to employees on travel-related queries to ensure policy adherence and efficient use of company resources.
3. Pre-Travel Coordination & Communication:
- Send confirmation emails to employees once travel bookings are finalized.
- Ensure all necessary documents (tickets, itineraries, accommodation details) are provided to travellers in a timely manner.
- Advise travellers on travel essentials, including travel documentation, baggage allowances, and any special requirements.
4. Post-Booking & Accounts Coordination:
- After the trip is completed, assist the Accounts/Finance team in processing and verifying travel-related expenses and invoices.
- Ensure that all receipts and supporting documentation for travel expenses are submitted in accordance with company policy.
- Resolve discrepancies in travel-related expenses and coordinate with travellers and accounts to ensure timely reimbursement and payment processing.
- Track and report on travel spend, identifying opportunities for cost savings and efficiency improvements.
5. Vendor Management:
- Maintain relationships with travel service providers, including airlines, hotels, and ground transportation companies.
- Negotiate with suppliers to secure competitive rates and preferential treatment for corporate travellers.
- Ensure that all suppliers are in compliance with company policy, and escalate any issues as necessary.
6. Reporting & Analysis:
- Generate regular reports on travel spend, booking trends, policy compliance, and other key metrics.
- Assist in analyzing travel data to identify cost-saving opportunities and to improve the overall efficiency of corporate travel operations.
- Provide recommendations for improving the travel booking process or policy enhancements.
Job Location
- Navi Mumbai - Mahape
Qualifications
- Any Graduate
Salary Offered
- According to the market standards
Year of Experience (YoE)
- 0 to 5 yrs
About Us
Motwane Manufacturing is an Indian engineering company based in Mumbai with a strong focus on R&D and IoT capabilities. With a legacy of over 100 years, Motwani's products are known for surpassing quality standards and offering robust, reliable, and long-lasting performance in the power and energy sector. The brand is trusted by clients for its innovative, energy-efficient, and user-friendly solutions.
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