Executive Assistant to the Director

Torpedo International / Calico Group is a diverse and forward-thinking organization involved in manufacturing, retail, real estate, and much more. We are seeking an experienced, highly organized, and proactive Executive Assistant to support our Director in managing day-to-day operations and high-level tasks across multiple sectors.

We are looking for an Executive Assistant who excels in a fast-paced environment, has exceptional organizational skills, and can effectively manage priorities. The ideal candidate will play a crucial role in helping our Director stay focused, manage workload, and meet deadlines.

• Time Management: Organize and maintain the Director’s schedule, ensuring meetings, deadlines, and appointments are efficiently planned.
• Task Prioritization: Break down and organize large projects into smaller, manageable tasks, and help the Director stay focused on high-priority goals.
• Communications Management: Act as a gatekeeper for the Director, handling phone calls, emails, and correspondence, and filtering communications as necessary.
• Travel Arrangements: Plan and coordinate all business travel, including flights, hotels, and itineraries.
• Meeting Support: Prepare agendas, take meeting notes, and follow up on action items.
• Document Management: Organize documents, files, and reports to ensure quick and easy access when needed.
• Project Coordination: Assist in overseeing key projects, tracking progress, and ensuring deadlines are met.
• Personal Support: Assist with personal tasks as needed to ensure smooth management of both personal and professional responsibilities.

• Proven experience as an Executive Assistant or similar role.
• Strong organizational skills, with the ability to multitask and prioritize effectively.
• High level of professionalism, confidentiality, and discretion.
• Excellent communication skills (verbal and written).
• Proficiency in using productivity tools (e.g., Google Workspace, Microsoft Office, project management software).

• Competitive salary and benefits package.
• Opportunity to work closely with a dynamic and driven Director.
• A collaborative and inclusive work environment.
• Professional development opportunities.