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Administrative Assistant

2 months ago

Tiruchirappalli, India Teamware Solutions a division of Quantum Leap Consulting Pvt. Ltd Full time

Hello, Connections

Greetings of the day


We are excited to announce that Teamware Solutions, a division of Quantum Leap Consulting Pvt. Ltd, is currently looking to hire an Administrative Assistant Role .



Job Title: Administrative Assistant (Remote)

Location: Remote (Supporting the Leadership Team in India)

Department: Administration


About Us:

[Your Company] is a leading product-based multinational corporation dedicated to innovation and excellence in [industry/sector]. Our team is committed to delivering cutting-edge solutions and fostering a collaborative work environment. We are looking for a highly skilled Senior Administrative Assistant to provide critical support to our leadership team in India.

Position Overview:

The Senior Administrative Assistant will play a key role in managing the day-to-day administrative functions for the leadership team. This role requires a detail-oriented and proactive individual with extensive experience in administrative support, especially in a remote setting. The ideal candidate will possess strong organizational skills, advanced proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.


Key Responsibilities:


  • Calendar and Meeting Management:
  • Manage and coordinate complex calendars for the leadership team, including scheduling and rescheduling meetings, conferences, and appointments.
  • Book and coordinate meeting rooms and virtual meeting setups, ensuring all logistical details are handled.
  • Prepare and distribute meeting agendas, minutes, and action items as required.
  • Administrative Support:
  • Handle travel arrangements, including booking flights, accommodations, and transportation.
  • Process and manage expense reports, ensuring accuracy and timely reimbursement.
  • Assist with preparing reports, presentations, and other documentation as needed.
  • Office and Event Management:
  • Organize and coordinate catering for meetings and events, including liaising with vendors and ensuring all requirements are met.
  • Support the planning and execution of team events and activities, both virtual and in-person.
  • Maintain and manage administrative supplies and equipment, ensuring availability and functionality.
  • Communication and Coordination:
  • Act as a liaison between the leadership team and internal/external stakeholders, managing correspondence and handling inquiries.
  • Provide exceptional customer service and support to internal team members and external partners.
  • Ensure all communications and documentation are handled with a high degree of professionalism and confidentiality.
  • Process Improvement:
  • Identify opportunities for process improvements in administrative functions and implement best practices to enhance efficiency.
  • Stay updated on administrative tools and techniques to continuously improve support operations.


Qualifications:


  • Experience:
  • Minimum of 5 years of experience as an Administrative Assistant or in a similar role, with a focus on supporting senior leadership.
  • Previous experience working in a multinational corporation is highly desirable.
  • Skills and Proficiency:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with expense management tools.
  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities and tasks simultaneously.
  • Excellent written and verbal communication skills in English.
  • Strong attention to detail and problem-solving abilities.
  • Additional Requirements:
  • Ability to work independently in a remote setting, with a reliable internet connection and a suitable home office environment.
  • High level of professionalism, discretion, and the ability to handle sensitive information confidentially.



How to Apply:

Interested candidates should submit their resume and cover letter detailing their relevant experience and qualifications to teja.a@twsol.com