Procurement Analyst

Main Purpose:

Responsible for the implementation and on-going management of the Procurement Strategy for Puma Energy with the objective to value to the current process. Managing and carrying out Procurement activities across a wide range of categories and for all internal departments, to deliver the efficient procurement of day to day requirements, while ensuring appropriate Procurement Service Levels to the business.
Serves as Business Engagement Lead (BEL) with key stakeholders across Puma’s Terminal operations ensuring procurement activities are executed in line with Business Plan

Knowledge Skills and Abilities, Key Responsibilities:

Workplace Health & Safety

As a worker;

Each person is at first responsible for their own safety and to prevent accidents. Take reasonable care and personal responsibility for your own health and safety. Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons. Comply, so far as you are reasonably able, with any reasonable instruction and training that is given. Follow all procedures and observe critical safety practices at all times. Co-operate with any reasonable policy or procedure relating to health, safety or environment at the workplace that has been notified to you. Know and fulfil the Safety Policy. Immediately report all injuries in the workplace to your supervisor. Inspect your workplaces to look for potential hazards. Report all hazards to your immediate supervisor. Ensure vigilance and awareness of your workplace to ensure that any hazards, incidents, accidents or near-hits are reported to your supervisor. Attend and actively participate in consultative arrangements such as toolbox talks and risk assessments. Use machinery and equipment (including personal protective equipment-PPE) only in accordance with the procedures and training provided to you. Be familiar with evacuation and emergency procedures and the location of first aid and fire equipment. Ensure your activities do not cause, or are not likely to cause, environmental harm. Minimise waste; separate reusable and recyclable materials from the general waste stream, use bins provided

KEY RESPONSIBILITIES:

Ensure all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) are carried out to meet the business requirements. Ensures the business has timely supply of goods and services required and that the sourcing activities are conducted efficiently, focusing that Puma’s expenditure is spent wisely across the country Responsible for organizing and administration of procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country and are consistent with company policy and the general procurement initiatives of the organization. Develops Procurement plan relevant to each budget holder in the country supporting the category managers to include sourcing strategies and processes focused on the Total Cost of Ownership (TCO) concept. Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business. Monitor and report Procurement KPIs Identify, propose and lead Cost savings initiatives. Ensure all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) are carried out to meet the business requirements. Ensures the business has timely supply of goods and services required and that the sourcing activities are conducted efficiently, focusing that Puma’s expenditure is spent wisely across the country Responsible for organizing and administration of procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country and are consistent with company policy and the general procurement initiatives of the organization. Develops Procurement plan relevant to each budget holder in the country supporting the category managers to include sourcing strategies and processes focused on the Total Cost of Ownership (TCO) concept. Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business. Monitor and report Procurement KPIs Identify, propose and lead Cost savings initiatives.

SKILLS & COMPETENCIES:

Qualification

Degree in Business Administration/ Engineering, or related field from an accredited college or university Knowledge of E- Sourcing Platform such as Ariba, GEP. MRP/ERP experience a plus English required

Experience, Skills & Competencies

4-5 years’ experience in Procurement & Supply Chain. Strong technical base ideally in the Oil & Gas industry in mid-stream and/or in multi-site retailing in multiple geographies Business acumen, capable of understanding business strategies Proficiency in developing supplier’s ways of working and contract management (solid background on contract terms and conditions) at local level Experience in developing mutual relationships with key suppliers and internal stakeholders Demonstrated team player, problem solver with the ability of managing people in a complex, changing environment to deliver value-added results to the organization. Using Project management disciplines to structure and deliver outstanding results Broad knowledge in Procurement processes, including Procure to pay, Supplier Relationship Management and related processes Strategic thinking to drive solutions Effective negotiation skills Ability to work with relevant functions across the organization Ability to work and collaborate on a global level with international teams, recognizing cultural distinctions Ability to analyse complex business models and projects for change Ability to lead, manage, and deliver multiple concurrent projects, influence others Strong interpersonal and talented effective communicator skills, written and verbal Self-Starter with the ability to work independently Strong analytical and quantitative skills Ability to deal with ambiguity Strong Time Management Skills Results oriented and driven to solve problems Continuous improvement thinking oriented Computer Skills (MS Office)

Key Relationships and Department Overview:

Internal: Procurement Function, Country Terminal and Finance Manager, Country Operations team. External: Vendors

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