Human Resources Manager

Job Title: Deputy Manager-HR & Admin Location:Mumbai, Maharashtra Department:HR & Administration Reports To:Managing Director budget 15 lacs p a Job Summary: The Deputy Manager-HR & Admin will support the HR functions of the Company in managing day-to-day human resources operations, ensuring alignment with business goals and compliance with statutory requirements. This role involves supervising the HR team, implementing HR strategies and policies, and acting as a point of contact between management and employees. Key Responsibilities: Recruitment & Talent Acquisition (Primary Focus): Lead the entire recruitment life cycle: manpower planning, job postings, sourcing, screening, shortlisting, interviews and offer rollout. Collaborate with department heads to understand hiring needs and develop workforce plans accordingly. Use a mix of channels (job portals, social media, referrals, agencies, campus drives) for sourcing top talent. Build and manage a strong internal talent pipeline and maintain a candidate database. Monitor recruitment metrics such as time-to-hire, cost-per-hire, and source effectiveness. Drive employer branding initiatives to position the company as an employer of choice. Maintain recruitment MIS and generate weekly/monthly reports for leadership review. Ensure recruitment practices comply with Indian labour laws and internal policies. HR Operations: Maintaining and updating employee master data in HRMS/HRIS Creating and maintaining personnel files (physical or digital) and ensuring timely documentation is maintained with respect to address proofs, PAN, Aadhar card etc. Assist in developing and implementing HR policies and procedures in line with company goals and labour laws. Design and implement onboarding and induction processes to ensure smooth integration of new hires including joining formalities, ID creation and induction schedules Overseeing attendance systems and resolving exceptions. Processing leaves requests and ensuring leave policy compliance. Conducting exit interviews and coordinating clearance processes. Ensuring timely issuance of F&F, relieving letters, and experience certificates. Assist in HR audits and help prepare for statutory inspections. Managing payroll queries from employees. Performance Management & Capability Building: Implement performance management systems (KPI/OKR based) and ensure that yearly performance appraisals are carried out in a timely and effective manner. Design and deliver learning and development programs for technical and managerial roles. Employee Relations & Statutory Compliance: Ensure compliance with all labour laws, including PF, ESI, Gratuity, POSH as per Shops & Establishment Act, and Factories Act. Manage employee grievance mechanisms, disciplinary proceedings, conflict resolution and maintain a positive industrial relations environment. General Administration: Supervise facility management including office infrastructure, travel, housekeeping, safety, and security. Manage vendor contracts and ensure smooth functioning of support services. Monitor and optimize administrative budgets. Culture, Engagement & Communication: Drive employee engagement, wellness, recognition programs and communication initiatives. Handling birthday celebrations, festival celebrations, and team-building events. Champion company values and promote a positive, inclusive work culture. HR Reporting & MIS Preparing monthly HR dashboards, headcount reports, attrition data, etc. Supporting management with ad hoc reports for reviews or planning. Key Skills & Competencies: Strong understanding of Indian labour laws, HR policies, and compliance requirements. Strategic thinking with strong execution and leadership capabilities. Excellent interpersonal, negotiation, and conflict-resolution skills. Proficiency in HRMS tools, MS Office, and data-driven HR analytics. Experience managing HR across multiple business units or factory locations is a plus. Preferred Qualifications: Graduate, MBA/PGDM in HR from a reputed institute is preferable 7–10 years of HR & Admin experience with at least 2-3 years in a leadership role Experience in manufacturing industry is advantageous. Exposure to HR automation is needed.