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Procurement Specialist
2 months ago
Job Title: Procurement Specialist/Intern
Location: K.Channasandra village, Bangalore
Job Type: Internship convertible into full time job
• Education:
o Bachelor’s degree in Business Administration, Procurement, or a related field.
o Certified Purchasing Manager (CPM), or similar are highly desirable.
• Experience:
o Minimum 2 years of experience in procurement.
o Proven track record of managing supplier relationships, negotiating contracts, and achieving cost savings.
Key Skills:
Industry Knowledge Understanding of Creative Services: Deep understanding of the communication, media, and production industries. This includes familiarity with the types of services, materials, and technologies typically used in creative projects.
Knowledge of Creative Suppliers: Should have a network of reliable suppliers and service providers who specialize in creative and production-related products, such as printing, video production, design software, and multimedia equipment.
Creative Problem-Solving Innovative Thinking: Ability to think creatively and find innovative solutions when sourcing materials or services, especially when working with tight budgets or unique project requirements, is essential.
Flexibility: Adaptable and able to quickly shift strategies when project scopes or timelines change, which is common in the production and creative fields.
Strong Negotiation Skills Negotiation with Vendors: Should be skilled in negotiating contracts with professionals and suppliers, ensuring that the agency gets high-quality services and products at the best possible prices.
Balancing Cost and Quality: Must be able to negotiate deals that balance cost with the high standards of quality needed in creative outputs.
Attention to Detail Contract Management: Needs to be meticulous when reviewing contracts, especially in areas related to intellectual property rights, usage rights, and deadlines, which are critical in the creative industry.
Quality Assurance: Ensuring that every material or service procured meets the specific quality requirements for high-end production work, where details can significantly impact the final product.
Effective Communication Skills Collaboration with In-house Teams: Strong communication skills are necessary for liaising between teams, project managers, and suppliers, ensuring that everyone is aligned on project needs and expectations.
Clear Briefing: Ability to clearly brief suppliers and vendors on requirements, deadlines, and expectations to avoid misunderstandings and ensure smooth project execution.
Understanding of Technology and Tools Familiarity with Tools: Knowledge of the latest tools, software, and technologies used in the communication and production industries, such as Adobe Creative Suite, Final Cut Pro, or other specialized production tools, is important.
Tech-Savvy Procurement: Ability to source and procure the latest technology and equipment that can enhance the agency’s creative capabilities.
Budget Management Cost Management in Projects: Experience in managing budgets specifically for creative projects, where costs can vary widely depending on the scope and scale of the production.
Resource Allocation: Ability to allocate resources efficiently, ensuring that all departments within the agency or production house have what they need without overspending.
Time Management and Deadline Orientation Meeting Tight Deadlines: Highly organized and capable of managing multiple suppliers and orders simultaneously, often under tight deadlines typical in the production industry.
Agility: Respond quickly to last-minute changes or urgent needs, ensuring that projects are not delayed due to procurement issues.
Supplier Relationship Management Building Strong Relationships: Ability to cultivate strong, long-term relationships with key suppliers who understand the unique needs of the creative industry.
Vendor Reliability: Ensuring that vendors are reliable, can deliver on time, and can meet the high standards required in communication and production work.
Strategic Sourcing Sourcing Unique Materials: In the creative industry, projects often require unique or custom materials. The procurement officer should be adept at sourcing hard-to-find or custom items that align with creative vision.
Project Management Skills Coordinating Procurement with Project Timelines: Ability to coordinate procurement activities with project timelines, ensuring that all materials and services are delivered on time and meet project specifications.
Cross-functional Collaboration: Working closely with project managers, creative directors, and finance teams to align procurement with project goals and budgets.
Attributes:
• Strategic Thinking: Ability to align procurement strategies with the company’s overall business goals.
• Adaptability: Comfortable working in a fast-paced environment with changing priorities.
• Customer-Focused: Understanding the needs of internal stakeholders and ensuring procurement supports their goals.
Responsibilities:
• Managing the end-to-end procurement process, from supplier selection to contract management.
• Developing and implementing procurement strategies to achieve cost savings and efficiency improvements.
• Ensuring compliance with all legal and regulatory requirements related to procurement.
• Analyzing market trends to anticipate disruptions and mitigate risks.
• Maintaining accurate records of purchases, pricing, and supplier performance.
• Collaborating with internal departments to understand their procurement needs and ensure timely delivery of goods and services.
Personality Fit:
• Proactive and self-motivated, with a strong sense of ownership.
• Team-oriented with the ability to work collaboratively across departments.
• Resilient and capable of handling pressure and tight deadlines
