Front Office Executive

4 weeks ago


Morbi, India SACMI Full time

JOB TITLE: FRONT OFFICE AND ADMIN EXECUTIVE


LOCATION: MORBI


KEY AREAS OF RESPONSIBILITY:

▪ Professional demeanor and friendly personality

▪ Telephone handling skills and etiquette

▪ Communication skills

▪ General administration skills


REPORTING TO: Assistant Manager- Administration


RESPONSIBLITIES:


▪ Maintain a clean, fully stocked and well-organized work area.

▪ Employee will be in charge of maintaining the reception area. They will keep all giveaways, business cards, pens, applications, etc. stocked and make sure that any magazines are stacked in a neat manner. Handle Stationery.

▪ Employee will greet all clients in a professional manner and alert the person they have come to see on their arrival.

▪ Offer clients Tea/coffee and co-ordinate with office boy to arrange for the same.

▪ Handle guests’ questions and concerns professionally and courteously by providing accurate, appropriate and immediate responses.

▪ Maintain a positive attitude and contribute towards a quality work environment.

▪ Employee will be required to assist the Office Administrator and Human Resource Manager with any duties requested.

▪ Will maintain an incoming and outgoing register.

▪ Maintain Employee data, personal files, leave records, attendance records and other relevant data.

▪ Skill to delegate & execute office pick up /drop, client pickup / drop facility. Make hotel reservations, if needed. Able to make flight bookings

▪ Interacting with the admin support staff, drivers, security etc.

▪ Supervising the courier management.

▪ Organizing cultural events and activities whenever needed

▪ Manage Office & Pantry inventories, purchase of groceries, Kitchen. housekeeping material, beverages & maintain its stock record.

▪ Manage other Admin jobs like arrange breakfast / lunch / dinner for office employees, clients.

▪ Maintaining data of vendors and information related to them.

▪ Taking care of AMCs.

▪ Effective cost control.

▪ Guest House Management.

▪ Food Menu planning for office employees.


AGE: 20 and above


EDUCATIONAL QUALIFICATIONS:

ESSENTIAL: Graduate in any discipline


DESIRABLE:


PROFESSIONAL EXPERIENCE REQUIRED:

ESSENTIAL: 1 or 2 years as a front office coordinator or Administration experience.


DESIRABLE:

DESIRABLE SKILL SETS:

▪ Must be detail-oriented and have ability to multi-task and work under pressure.

▪ Ability to be efficient and productive in a fast-paced environment.

▪ Candidate should be young, energetic, enthusiastic , keen to learn & adapt our working culture.

▪ Punctual. Should report to office on Time & should be able to do time management.

▪ Must possess basic math and money handling skills.

▪ Enjoy working with people and possess a friendly and outgoing personality.

▪ Excellent communication, listening and computer skills.

▪ Must be a team player.


EXTENT OF DECISION-MAKING AUTHORITY: All decisions to be taken in consultation with superior.


RESPONSIBLE FOR SUPERVISING ACTIVITES OF: Nil



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