Front Office Executive
4 weeks ago
JOB TITLE: FRONT OFFICE AND ADMIN EXECUTIVE
LOCATION: MORBI
KEY AREAS OF RESPONSIBILITY:
▪ Professional demeanor and friendly personality
▪ Telephone handling skills and etiquette
▪ Communication skills
▪ General administration skills
REPORTING TO: Assistant Manager- Administration
RESPONSIBLITIES:
▪ Maintain a clean, fully stocked and well-organized work area.
▪ Employee will be in charge of maintaining the reception area. They will keep all giveaways, business cards, pens, applications, etc. stocked and make sure that any magazines are stacked in a neat manner. Handle Stationery.
▪ Employee will greet all clients in a professional manner and alert the person they have come to see on their arrival.
▪ Offer clients Tea/coffee and co-ordinate with office boy to arrange for the same.
▪ Handle guests’ questions and concerns professionally and courteously by providing accurate, appropriate and immediate responses.
▪ Maintain a positive attitude and contribute towards a quality work environment.
▪ Employee will be required to assist the Office Administrator and Human Resource Manager with any duties requested.
▪ Will maintain an incoming and outgoing register.
▪ Maintain Employee data, personal files, leave records, attendance records and other relevant data.
▪ Skill to delegate & execute office pick up /drop, client pickup / drop facility. Make hotel reservations, if needed. Able to make flight bookings
▪ Interacting with the admin support staff, drivers, security etc.
▪ Supervising the courier management.
▪ Organizing cultural events and activities whenever needed
▪ Manage Office & Pantry inventories, purchase of groceries, Kitchen. housekeeping material, beverages & maintain its stock record.
▪ Manage other Admin jobs like arrange breakfast / lunch / dinner for office employees, clients.
▪ Maintaining data of vendors and information related to them.
▪ Taking care of AMCs.
▪ Effective cost control.
▪ Guest House Management.
▪ Food Menu planning for office employees.
AGE: 20 and above
EDUCATIONAL QUALIFICATIONS:
ESSENTIAL: Graduate in any discipline
DESIRABLE:
PROFESSIONAL EXPERIENCE REQUIRED:
ESSENTIAL: 1 or 2 years as a front office coordinator or Administration experience.
DESIRABLE:
DESIRABLE SKILL SETS:
▪ Must be detail-oriented and have ability to multi-task and work under pressure.
▪ Ability to be efficient and productive in a fast-paced environment.
▪ Candidate should be young, energetic, enthusiastic , keen to learn & adapt our working culture.
▪ Punctual. Should report to office on Time & should be able to do time management.
▪ Must possess basic math and money handling skills.
▪ Enjoy working with people and possess a friendly and outgoing personality.
▪ Excellent communication, listening and computer skills.
▪ Must be a team player.
EXTENT OF DECISION-MAKING AUTHORITY: All decisions to be taken in consultation with superior.
RESPONSIBLE FOR SUPERVISING ACTIVITES OF: Nil
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