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Assistant Manager

2 months ago

Jamnagar, India Indian School of Business Full time

Job role -


The Operations and Finance Manager (Shared Services) is a key role, responsible for ensuring the seamless flow of operations and controls within the organization. This position encompasses a wide range of responsibilities, including accounts payable and receivable management, client contract vetting, faculty communications, revenue recognition, cost optimization, and comprehensive financial reporting.


Key Responsibilities -


As an Operations and Finance Manager, you will be responsible for establishing and maintaining a smooth flow of operations and controls across various functions. Key responsibilities include:


  • Accounts Payable and Vendor Management:Oversee the accounts payable process, ensuring timely and accurate payments to vendors.
  • Implement and manage vendor management systems to optimize relationships and streamline processes.
  • Accounts Receivable and Collections:Supervise the accounts receivable process, including timely invoicing and efficient collection procedures.
  • Implement strategies to reduce outstanding receivables and improve cash flow.
  • Client Contract Management:Manage client contracts from initiation to completion, ensuring compliance and adherence to terms and policies.
  • Collaborate with relevant stakeholders for closure.
  • Track and maintain repository for the department on all legal documents
  • Faculty Communications/Contracts and Payouts:Facilitate communication and contracts with faculty members.
  • Ensure accurate and timely payout processes for faculty.


  • Revenue Recognition:Monitor and analyze revenue streams to ensure accurate recognition.
  • Report revenue monthly to Finance and complete a variance analysis once a final version is received from Finance.
  • Cost Optimization:Identify opportunities for cost optimization across various operational areas.
  • Collaborate with department heads to implement cost-saving measures.
  • Weekly, Monthly & Quarterly Reporting:Prepare and present comprehensive reports detailing financial and operational performance.
  • Conduct regular reviews of key performance indicators.
  • Monthly P&L Analysis:Analyze monthly profit and loss statements, identifying trends and variances.
  • Collaborate with leadership to develop strategies for improvement.
  • Budgets – Preparation and Comparative Analysis:Lead the preparation of budgets in collaboration with department heads.
  • Conduct comparative analysis to track budget performance against actual results.


Job Specification

Knowledge / Education

Bachelor’s degree in finance, Accounting, or related field. MBA or professional certifications preferred.


Essential Skills

Proficiency in financial software and Microsoft Office Suite(Sap preferred)

Desirable Experience

8-10 years of relevant experience


Job Interface/Relationships:

Internal

  • Sales team
  • Programme Management Team
  • Programme Delivery Team
  • HR/Finance/Operations/ Legal
  • Shared Services team

External

  • Vendors
  • Clients


Qualities for Success


  • Proven experience in financial management and operations, with a focus on the specified responsibilities.
  • Strong understanding of accounting principles and financial reporting.
  • Excellent analytical and problem-solving skills.
  • Effective communication and interpersonal skills.
  • Ability to partner with cross functional teams.
  • Attention to detail and a timely, action-oriented approach.
  • Ability to maintain and manage large amounts of data.
  • Independently work to close tasks at hand
  • Resolution mindset
  • Versatile and able to multitask.
  • Strong work ethics and ability to work both alone and as a member of a team.