Opertaions Manager

Role & responsibilities

Financial Administration and Payment Processing

Compile and distribute weekly payment runs to the Founding Chairwoman and Accounts Team, ensuring all vendor documents, invoices, and expense claims are submitted in the required formats for prompt authorization and processing.

Maintain a high standard of accuracy and timeliness in all financial documentation and communications.

Budget Tracking and Financial Reporting

Collaborate with the Accounts Team to develop and maintain precise and up-to-date budget tracking systems.

Prepare and communicate monthly budget position reports to the wider team, supporting informed decision-making and fiscal responsibility.

Contract and Permissions Management

Work closely with the Assistant Curator and the Exhibitions and Programmes Manager to ensure all Memoranda of Understanding (MoUs), contracts, and permissions are accurately recorded and regularly updated.

Safeguard the integrity and accessibility of all contractual documentation.

Programme and Exhibition Evaluation

Collaborate with the Director and Exhibitions and Programmes Manager to design and implement evaluation surveys for all PATIs Jodhpur Arts Week and Jaipur Art Week programmes and exhibitions.

Analyze collected data to produce comprehensive and timely evaluation reports that inform future programming and strategic planning.

Key Performance Indicator (KPI) Reporting

Work with the Director to develop and execute a robust KPI reporting framework, aligning with PATIs vision, mission, and the Trusts Deed.

Maintain and present regular quarterly reports to track progress against organizational goals.

Evaluation Data Compilation and Review

Collaborate with Assistant Curators and the Exhibitions and Programmes Manager to ensure all relevant evaluation data is systematically compiled, reviewed, and integrated into open and thorough evaluations of projects and programmes.

Grants and Partnerships Compliance

Support the Director in ensuring compliance with all grant and partnership requirements.

Guarantee that all supporters are appropriately credited and receive necessary correspondence, including thank you letters and closing project and evaluation reports.

Staff Attendance and Leave Management

Track staff holiday and biometric attendance logs, providing accurate monthly reports or additional updates as requested by management.

Central Filing System Management

Oversee the management of PATIs central filing system, ensuring that all organizational data and documentation are properly archived and readily accessible to authorized team members.

Location: Jaipur, Jodhpur, Delhi & Open to Travel