Office Administrator Manager
4 weeks ago
Digiaccel Learning is an education company for professionals to upskill on in-demand digital skills. Founded by ex HUL leaders, Digiaccel builds a system for working professionals to learn skills that accelerate their careers through various outcomes – career transitions, promotions, or improved performance at work.
Key Responsibilities:- Vendor Management and Facility Operations: Managing vendors, facilities, building coordination, floor operations, and other related tasks.
- General Administration and Operations: Overseeing housekeeping schedules, managing general administration, and ensuring the smooth operation of office activities.
- Excel Reports and Inventory Management: Preparing Excel reports for handled tasks and managing inventories, including learner kits, IT assets, and housekeeping materials.
- Office Supplies and Equipment Maintenance: Maintaining, repairing, or replacing office equipment, managing mail and courier services, and overseeing company facilities, including space planning and design.
- Liaison and Relationship Management: Serving as the primary liaison between company staff and building managers, maintaining healthy relationships with employees, and coordinating with internal resources and external vendors.
- Front Desk Coverage and Travel Arrangements: Providing front desk coverage, assisting colleagues, organizing travel and accommodation arrangements, and submitting expense reports.
- Event Planning and Administrative Support: Managing leadership events, critical process meetings, preparing facilities, arranging refreshments, and performing additional duties and ad-hoc projects.
- At least 4-5 years of prior work experience as an office administrator or similar role.
- Good written and verbal communication skills, with the ability to interface at all levels of the organisation and with senior stakeholders.
- Strong time-management skills, with the ability to organise and coordinate multiple concurrent projects.
- Ability to take ownership of one's work, be proactive, organised, and adaptable to changed priorities.
- Working knowledge of MS Office, including Word, Excel, and PowerPoint, as well as printers, copiers, and scanners.
- Flexible, high-integrity, and able to maintain confidentiality related to the company and its employees.
- Go-getter attitude and team player with a talent-dense, intellectually honest, action-oriented, and collaborative environment.
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