Admin & Operations Executive

3 weeks ago

New Delhi, India EarthFokus Full time

Job Title: Admin & Operations ExecutiveLocation: Chennai (On-site)Employment Type: Full-timeAbout the RoleWe are looking for a reliable and detail-oriented Admin & Operations Executive to manage daily office operations, HR coordination, documentation, and finance support. You will ensure smooth internal processes, timely reimbursements, and audit-ready records.Key Responsibilities- Track attendance and manage reimbursements, allowances, and petty cash. - Maintain vendor records, coordinate POs, invoices, and procure office supplies. - Handle staff travel bookings, logistics, and office utilities. - Maintain expense registers and support GST, audits, and statutory submissions. - Organise licenses, insurance, renewals, and maintain a central digital admin folder. - Coordinate with teams to ensure timely submissions and compliance.Required Skills & Attributes- Strong organisational skills and attention to detail - Proficiency in Google Workspace, Excel, and Notion - Trustworthy with confidential financial and administrative data - Proactive, process-driven, and calm under pressureExperience- 2–5 years in admin, office operations, accounts support, or facility management - Startup or mid-sized corporate experience preferredKey Performance Indicators- Reimbursements processed within 3 days - Attendance reports 100% accurate monthly - Petty cash and utility records with zero discrepancies - Administrative documents audit-ready within 1 working day

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