Manager Executive Assistant
Found in: Talent IN 2A C2 - 2 weeks ago
Position: Manager - Executive Assistance
Experiences: Overall 12+ years of experiences as Team Handling in operations (Should include a minimum 2 years of experience as an Executive Assistant)
Qualification: Graduate/Postgraduate (15 years of formal education)
Shift time: US/UK Shift timing-5 Days working and 2 weeks off Sat/Sun
Location- Malad (Mumbai)
Key Requirements:
- in managing complex calendars, scheduling appointments, meetings, and coordinating travel arrangements for executives.
- to organize and maintain files, ensuring easy access and retrieval of information as needed
- time management skills to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously
- attention to detail to ensure accuracy in data entry, documentation, and correspondence.
- written and verbal communication skills to draft professional emails, letters, and memos on behalf of executives
- and professional phone etiquette to handle incoming calls, take messages, and redirect inquiries as necessary
- to interact professionally and courteously with internal and external stakeholders, including clients, vendors, and colleague
- of the importance of maintaining confidentiality in handling sensitive information and discretion in all communications.
- in preparing and formatting documents, presentations, and reports using MS office
- to assist with meeting logistics, including preparing agendas, taking meeting minutes, and distributing materials
- in arranging travel itineraries, booking flights, hotels, and transportation, and processing travel expenses.
- with office equipment such as printers, copiers, and fax machines, with the ability to troubleshoot basic issues
- to find solutions to challenges independently and resourcefully, seeking assistance when necessary.
- to adapt quickly to changing priorities and work environments, maintaining productivity and professionalism.
- in using office productivity software such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- to collaborate with colleagues from different departments or teams to achieve common goals and objectives.
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