Executive Assistant
3 weeks ago
Executive Business Assistant (Chief of Staff Track) — India Office Launch Mumbai, India | Full-Time | On-Site | Reporting to Managing Director (Indian and USA)Play a key role in establishing Hubot’s India operations from the ground up. Hubot, Inc. (CDMO) — a leading developer and manufacturer of aerosols, liquids, tubes and suppositories for personal care and pharmaceutical brands — is initiating its Mumbai satellite office to drive our U.S. division's growth. We seek an accomplishedExecutive Assistantready to operate as an Executive Business Partner and right hand to the Managing Director, managing every aspect of the India office launch, team building, and ongoing operations.This is a leadership opportunity, not just administrative support.Why Hubot? High Growth Trajectory:25–30% YoY growth forecast through 2030 Global Leadership & Impact:Lead all aspects of our Mumbai hub — validation, accounting, procurement, logistics, quality, and research support for U.S. operations Strategic Partnership:Direct collaboration with the leadership; high trust, autonomy, and influence Exceptional Employer Reputation:Glassdoor 4.8 | Indeed 4.7 | Wellbeing 79 | 95% recommendKey Responsibilities (First 6–12 Months) Launch the Mumbai office—manage workspace/vendor procurement, IT, infosec, entity setup, and core HR processes Recruit and lead the inaugural back-office team (finance, procurement, logistics, quality administration, validation support, research coordination) Establish the office’s operating cadence—implement OKRs, team routines, dashboard reporting, SLAs to U.S. stakeholders Serve as the Managing Director's strategic partner—drive priorities, unblock teams, facilitate communication, execute special projects Oversee cross-border execution—ensure seamless India/U.S. handoffs for “follow-the-sun” operations Set up governance and local/state/federal compliance structures, collaborating with advisorsSkills & Experience Track record in multi-tasking, strategic planning, and context switching across diverse workstreams Expertise in OKR development, system/process deployment, and interlocking business tools Strong leadership in recruiting, developing, and managing high-performance teams Experience in launching/scaling offices; adept in SOPs, vendor management, and back-office operations (validation, quality, finance, procurement, logistics) Deep familiarity with corporate governance, risk management, and compliance 10–15+ years as Senior EA, Chief of Staff, or operations leader, with proven launch/scale-up achievements Hands-on people management and coaching experience Fluent in English; business operations acumen covering finance, procurement, vendor management, and logistics Flexible working hours—India/U.S. overlap; travel readiness (India/USA) Builder’s mindset—clarity, confidentiality, results-focus, and systemic thinkingSuccess Metrics Office operational with SLAs in 90–120 days Core team recruited and productive, meeting time-to-hire and quality standards Cross-border cadence established (>95% on-time U.S. delivery) Strong budget discipline and compliance postureIf you’re driven to build and scale global operations and be an empowered partner to the Managing Director, let’s connect.Apply via LinkedIn or message for a confidential conversation. Seewww.hubot.usfor a detailed overview.#ExecutiveAssistant #ChiefOfStaff #MumbaiJobs #IndiaJobs #GlobalOps #BackOffice #CDMO #ScaleUp #OperationsLeadership
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Executive Assistant
2 weeks ago
Delhi, Delhi, India Achyutam-Executive Search Services Full time**Roles and Responsibilities** Assisting To MD. Travel Arrangement Office Administration Day to day activity Power point presentation, etc. Daily coordination **Perks and Benefits** Role: - Administration - Other- Salary: - Not Disclosed by Recruiter- Industry: - Consumer Electronics & Appliances- Functional Area: - Administration & Facilities- Role...
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Executive Assistant
4 weeks ago
New Delhi, India Vasundhra Raj Luxury Full timeRole DescriptionThis is a full-time on-site role for an Executive Assistant, located in Dehradun. The Executive Assistant will be responsible for providing executive administrative support, handling communication, managing expense reports, and offering general administrative assistance. The role involves coordinating schedules, organizing meetings, ensuring...
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Executive Assistant
3 weeks ago
New Delhi, India Evoge Infrastructure Services Pvt Ltd Full timeCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role located in Bhopal for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative assistance, handling expense reports, offering executive support, and managing communication. The role involves day-to-day...
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Executive Assistant
4 weeks ago
New Delhi, India Evoge Infrastructure Services Pvt Ltd Full timeCompany Description We suggest you enter details here.Role Description This is a full-time on-site role located in Bhopal for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative assistance, handling expense reports, offering executive support, and managing communication. The role involves day-to-day...
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Executive Assistant
3 weeks ago
New Delhi, India JVS Securities Full timeRole Description This is a full-time on-site role located in Kolkata for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative assistance, email and calendar management , offering executive support, and managing day-to-day communication and administrative tasks. The candidate will work closely with the...
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Executive Assistant
5 days ago
New Delhi, India Maharath Group Full timeCompany DescriptionSJ Maharath Holdings is a privately held entity with investments in various sectors. We assist businesses in creating synergies and expanding operations through our expertise in core operations and finance. In addition to our operational support, we offer access to a deep network of industry experts, enabling companies to achieve...
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Executive Assistant
3 weeks ago
New Delhi, India INTICEDE BSD Private Limited Full timeCompany DescriptionFormed in 2016, INTICEDE BSD Private Limited is the first buying, sourcing, and design consultancy house for intimate apparel in India. The company provides turnkey solutions and end-to-end requirements, from idea to retail shelves. INTICEDE offers intimate apparel sourcing, raw material procurement, and innovative design solutions for...
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Executive Assistant
3 weeks ago
New Delhi, India SG GROUP AGRISCIENCE PRIVATE LIMITED Full timeCompany Description SG GROUP AGRISCIENCE PRIVATE LIMITED is a Seed & Pesticides Manufacturing ,wholesale & Retailing company located in Baran-325205, Rajasthan, India. With a focus on seed & pesticide extraction and processing, SG GROUP AGRISCIENCE is dedicated to delivering high-quality materials essential for farmer. As a rapidly growing company, we are...
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Executive Assistant
3 weeks ago
New Delhi, India INTICEDE BSD Private Limited Full timeCompany Description Formed in 2016, INTICEDE BSD Private Limited is the first buying, sourcing, and design consultancy house for intimate apparel in India. The company provides turnkey solutions and end-to-end requirements, from idea to retail shelves. INTICEDE offers intimate apparel sourcing, raw material procurement, and innovative design solutions for...
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Executive Assistant
4 weeks ago
New Delhi, India Amit Enterprises Housing Ltd. Full timeCompany Description Amit Enterprises Housing Ltd is a leading builder in Maharashtra, with over 100 quality residential and commercial projects in Pune and other parts of Maharashtra. Since its establishment in 1983, the company has been a trusted name in the industry. Notable projects include the Astonia Classic, an ultra-modern gated community in Undri,...
