Company Secretary

We are seeking a suitable candidate for our European MNC client located near Pune.

Role Specification

Role Title: Company Secretary

Role Purpose: Appointment as Company Secretary

Department: Finance

Location: Shirwal

Qualifications

• Essential: Company Secretary
• Preferred: LLB / LLM (added advantage along with CS)

Experience

• Fresher or 1-2 years of experience (MNC experience would be a plus)

Preferred Industry

• Manufacturing (MNC experience would be a plus)

Responsibilities & Key Result Areas

Statutory Compliance & Documentation

• Drafting Notices, preparation of Agendas, Resolutions, recording Minutes, and all related documentation for Board Meetings, AGMs, and EOGMs.
• Independently convening and conducting Board Meetings, AGMs, and EOGMs.
• Maintaining and recording entries in statutory registers and documents under the Companies Act, 2013.
• Ensuring compliance with the Companies Act, 2013, and related rules.

Filings & Legal Compliance

• Filing periodic forms and returns with the Registrar of Companies (e.g., AOC, MGT, DIR).
• Drafting, standardizing, and improving documents/agreements to ensure statutory compliance.
• Preparation of Directors' Reports and other legal reports.
• Handling legal matters, including consumer issues, labor cases, and civil litigation.
• Interpreting statutes, regulations, and rules, and advising on legal aspects.

Financial & CSR Activities

• Assisting with periodic accounting entries and monthly closure/group reporting processes.
• Reviewing and analyzing key financial areas like Accounts Receivable and Accounts Payable.
• Monitoring CSR spending, ensuring timely execution on qualifying projects.
• Participating in CSR project searches, reviews, and execution.

Audits

• Assisting in statutory and group audits from a compliance and accounting perspective.
• Ensuring timely submission of necessary audit requirements.

Knowledge & Skills Required

• Qualified member of The Institute of Company Secretaries of India.
• Knowledge of statutory compliance under Companies Act and other applicable laws.
• Experience with filing forms and returns with the Registrar of Companies.
• Proficiency in MS Office tools.
• Basic understanding of accounting and financial reporting.

Responsibilities & Authority

Responsibilities

• Ensure statutory compliance under Companies Act, FEMA, and RBI regulations.
• Supervise statutory compliance under all other applicable laws and acts.
• Smoothly conduct meetings of the Board of Directors and CSR Committee.
• Participate in and ensure compliance with CSR projects and guidelines.
• Review and standardize legal agreements entered into by the company.

Authority

• Report to the CFO and Board of Directors on statutory matters.
• Supervise statutory compliance for all aspects of the company.
• Comment on, review, and finalize legal agreements.