Office Services Supervisor

4 weeks ago

Chennai, Tamil Nadu, India Bechtel Full time

Requisition ID: 274378

  • Relocation Authorized: None
  • Telework Type: Full-Time Office/Project
  • Work Location: Chennai

Company Overview:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact.We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.

Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.

Position Summary:

Position is for an experienced person in Administration and Facilities Management domain and will be responsible for managing Office and Administration Services for the respective office location. The role requires team management, initiative, accuracy and high level of moral and ethical outlook.

Responsibilities:

  • Managing all aspects of Office and Administrative Services for the respective office which would include (not limited to):
    • Facility Management – Housekeeping, Pantry, Operations and Maintenance, Preventive Maintenance, Waste Management, Pest Control
    • ES&H – Fire and Safety, Sustainability, Medical Services etc.
    • Asset management
    • Security Management
    • Travel Management
    • Hotels and Guest Houses
    • Liaison and Compliance
    • Space Management
    • Expat Services Management
    • Parking Management
    • Mail Room and Courier
    • Event Management
    • Contract Management
    • Access control and CCTV
    • Transport Management
    • Vendor Management
  • Developing and monitoring financial information, such as comparing Month-on-Month expenses and preparing periodic reports (MIS) along with maintaining historic data.
  • Organizing required logistics for meetings, presentations, and training sessions.
  • Assisting in activities, such as employee engagement.
  • Ensuring the Contractual Service providers perform per SLAs.
  • Monitoring/meeting all statutory/regulatory compliances pertains to contractors.
  • Reviewing deliverables of Contractual Service Staff – Operation & Maintenance, House Keeping, Security-and monitors quality to ensure that optimum level of utilization is ensured. Monitor attendance and leave management of all such staff.
  • Follow regular/monthly billing of all services and materials purchased. Verify and approve all such invoices for on time payment process. Ensure effective material management. Ensure inventory is always maintained at site to meet any urgent requirements.
  • Managing the preventive maintenance program for continued business operations.
  • Monitoring and ensuring timely civil repair, water supply, lifts, fire system etc.
  • Engaging service providers for required procurement, repairs, contracts etc.
  • Liaison and co-ordinate with the Supervisors/Lead of projects for space allocation etc.
  • Ensure safe, clean and hygienic workplace.
  • Conducting safety orientation for all the personnel, for them to be familiar with the building layout plans and its firefighting and sprinkler systems, evacuation route etc.
  • Conducting safety orientation for all the personnel, for them to be familiar with the building layout plans and its firefighting and sprinkler systems, evacuation route

Qualifications and Skills

Basic Skills

  • Graduate with years of experience in Facility Management and Administration domain.
  • Person should be able to manage a team and should be capable of leading the respective location independently.
  • Good knowledge of MS Office.
  • Excellent written and oral communication skills.
  • Excellent organizational and leadership skills

#LI-AS1

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.

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