Corporate Paralegal

3 weeks ago

Bengaluru, Karnataka, India Hitachi Careers Full time
We're Hitachi Vantara, a global infrastructure business. Our people are the force of meaningful progress. We enable the incredible with data - from taking theme park fans on magical rides, conserving natural resources, protecting rainforests to saving lives. We empower businesses to automate, optimize and advance innovation. Together, we create a sustainable future for all.

Imagine the sheer breadth of talent it takes to inspire he future. We don't expect you to 'fit' every requirement - your life experience, character, perspective, and passion for achieving great things in the world are equally important to us.

The team

Hitachi Digital is seeking an experienced and highly motivated Corporate Paralegal to join it's highly collaborative and global Legal and Compliance Team, to manage the administration of Hitachi Digital's global legal entities and to assist with all aspects of international subsidiary management, corporate entity regulatory compliance, administrative maintenance and monitoring/record-keeping.

The role

The role includes assisting the Corporate Secretary to manage the flow of information, reports and documents related to company transactions and filings, as well as collaborating with cross-functional partners in Finance, Tax, Treasury, Audit and Sales Operations with respect to corporate compliance and legal entity management under a wide variety of corporate, compliance and regulatory projects.

What you'll bring

The ideal candidate must be resourceful and self-driven, with excellent organizational skills, the demonstrated ability to use technology to solve business problems and to prioritize and execute time-sensitive requirements, as well as having a keen interest in creating scalable processes that give rise to productivity improvements.
This position will report to the Global Legal & Compliance Director - Operations & Technology, Hitachi Digital, but it is expected that the role will need to work closely with the Corporate Secretary, as well as other members of the Legal & Compliance team.

Responsibilities/Duties:

• Manage all aspects of international subsidiary management, legal entity governance administration and support compliance within the corporate obligations of Hitachi Digital and its subsidiaries. Manage and provide oversight and support in the records and data integrity of all information pertaining to US and international subsidiaries.

• Support various corporate administrative processes, including preparing resolutions for subsidiary formation, dissolution, director and officer changes, banking resolutions, delegations of authority, powers of attorney and share register updates

• Create, maintain, and oversee annual compliance calendar for entities globally, coordinating with and working alongside internal and external stakeholders to ensure compliance with all necessary formalities (e.g., board meetings, record updates, filing of annual accounts) including obtaining notarizations, apostilles, formation documents, certified copies, corporate filings, and other corporate documents

• Update and maintain group organization charts including preparing limited scope organization charts to be certified and distributed for specific purposes

• Assist the Company Secretary and Legal & Compliance Team to ensure that all companies are in good standing and comply with all necessary formalities, including board meetings and timely filing of annual accounts

• Maintain electronic corporate minute books and records

• Assist in the development, implementation and management of entity management technology, guidelines, policies, and procedures

• Assist with other legal entity governance-related projects, as may be necessary from time to time including M&A transactions and venture investments, entity integration, rationalization and wind-downs. Manage and oversee various filings related to mergers, divestitures, name changes, qualifications, withdrawals etc.

• Coordinate with cross-functional teams, including finance, tax, sales operations, audit and others around the world and work alongside the Legal & Compliance team to provide support to the corporate legal function.

Experience & Qualifications:

• Associate of Arts degree or higher

• At least three to five years of corporate paralegal experience, either in a law firm or legal department, working with legal entity management systems, subsidiary governance, and group entity planning

• Forming, dissolving, and maintaining legal entities across the globe

• Corporate drafting, including resolutions, consents, certificates, charters, bylaws

• Strong working knowledge of legal entity management systems (Athennian, CSC, Diligent Entities or similar)

• Registered agent database (CSC Navigator or similar)

• Electronic records and document management

• High proficiency in MS Office applications (e.g., Word, Excel, PowerPoint, Teams)

• Paralegal certificate (desirable)

• Notary public qualification (desirable)

• Familiarity with SEC filings and forms (desirable)

Additional Traits for Success in this Role:

• Sharp written and verbal communication skills; the ability to articulate ideas clearly

• Excellent analytical, problem-solving and organizational skills, highly detail-oriented with impeccable proof-reading and grammar skills

• Ability to handle a high-volume workload with a strong degree of accuracy, efficiency, and reliability and to work in a deadline-driven environment

• Ability to work independently with internal clients and stakeholders, across all levels of an organization in a service-oriented manner

• Team-oriented and collaborative approach, with the ability to work well on a team of diverse individuals

• "EQ" skills to build bridges, forge alliances and encourage people to want to work with you to foster cross-department collaboration

• A calm head and steady hand to deal with the unexpected

• A highly professional demeanor, positive outlook, and a can-do attitude

• Highly motivated and adaptable, with the ability to work in a dynamic environment and across different time-zones

• Sound judgement and impeccable integrity and the ability to maintain confidentiality.

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