Accounts Payable Intern

3 weeks ago

Delhi, Delhi, India NDM Advisors LLP Full time

Company Description

A US based MNC in Gurgaon is looking for Accounts Payable Intern.

Full time

Experience: 1-3 years in Accounts Profile (Accounts payable profiles would be preferred)

Immediate joiners would be preferred

Work Culture & Benefits:
  • 5-day working week
  • Free lunch facility
  • Hybrid flexibility: 1–2 WFH days/month as needed
  • 6-month probation period (with performance-based extension to full-time role under NDM Advisors LLP payroll)
  • Salary will be disbursed in cash; no PF deductions

Position: Accounts Payable Executive

Responsibilities:

  1. Invoice Verification and Upload:
  • Ensure accurate verification of invoices against purchase orders and contracts.
  • Upload invoices into the accounting/ERP system after validation.
  1. Physical and Digital Handling of Documents:
  • Organize and maintain physical copies of invoices and related documents.
  • Digitize documents and ensure proper storage in the system for easy retrieval.
  1. TDS/WHT Application on Invoices:
  • Calculate and apply Tax Deducted at Source (TDS) or Withholding Tax (WHT) on vendor invoices as per applicable laws and regulations.
  • Ensure compliance with tax frameworks and maintain accurate records.
  1. Three-Way/Two-Way Match of Invoices:
  • Perform two-way or three-way matching of invoices, purchase orders, and goods receipt notes to ensure completeness and accuracy.
  • Investigate and resolve mismatches promptly.
  1. Email Management and Query Resolution:
  • Manage accounts payable email inbox efficiently, responding to vendor queries and internal requests.
  • Resolve issues related to payments and invoices in a timely manner.
  1. Vendor Account Reconciliation:
  • Reconcile vendor accounts and ensure balances are accurate and up-to-date.
  • Address discrepancies and communicate with vendors for resolution.
  1. Assisting in Audit by Arranging Required Documents and Files:
  • Provide auditors with requested documents and files during internal and external audits.
  • Ensure compliance with audit requirements and address any audit queries.
  1. Maintaining TDS Certificates and Supporting Documents:
  • Keep track of TDS certificates and ensure they are issued and distributed to vendors within the statutory timelines.
  • Maintain proper records of supporting documents for tax filings and audits.

Skills and Qualifications:

  • Strong knowledge of accounts payable processes and practices.
  • Familiarity with TDS/WHT regulations and compliance requirements.
  • Proficiency in accounting software and ERP systems.
  • Excellent organizational and document management skills (physical and digital).
  • Attention to detail and ability to perform reconciliations accurately.
  • Strong communication skills for email management and query resolution.
  • Ability to collaborate with vendors, internal teams, and auditors effectively.
  • Prior experience in accounts payable or related roles is preferred.

Desired Attributes:

  • Analytical mindset to identify and resolve discrepancies.
  • Commitment to meeting deadlines and ensuring compliance.
  • Proactive and self-motivated with a focus on continuous improvement

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