Human Resources Administrative Specialist

3 weeks ago

Chennai Tamil Nadu India, Tamil Nadu Supply Chain Resources Group, Inc. Full time

The Human Resources Administrative Specialist will be supporting HR department primarily in expense reimbursement, claim, accounting and serve as the key liaison between SCRG India Pvt. Ltd. and the outsourced accounting service provider. This role involves ensuring smooth coordination of all finance-related activities, compliance requirements, vendor management, and timely reporting.


Work Location: Chennai, Tamil Nadu, India (On-site), with options to work-from-home occasionally.


RESPONSIBILITIES

Review monthly expense reimbursement

  • Monthly review accuracy of employee expense claim and consolidate.

HR support

  • Support HR tasks as assigned such as overtime tracking and review, leave tracking
  • Recruiting coordinator
  • Communication to employees
  • Keep track of training record

Liaison with Outsourced Accounting Partner

  • Coordinate day-to-day accounting activities with the outsourced service provider.
  • Ensure timely submission of invoices, receipts, and other supporting documents.
  • Follow up with vendors and internal teams to resolve pending tasks.

Vendor & Payment Management

  • Coordinate with vendors regarding invoices and payment follow-ups.
  • Verify bills and ensure timely approval for processing.
  • Maintain updated vendor records and agreements.

Financial Reporting

  • Assist in the preparation of monthly MIS reports in coordination with the accounting partner.
  • Prepare budgets, perform variance analysis, and support cost control reporting.
  • Maintain financial records for audits and management review.
  • Maintain records of employee expense claims.
  • Provide support for both internal and external audits.

Compliance & Company Affairs

  • Track and monitor statutory compliance requirements (GST, TDS, PF, ESI, ROC filings, etc.).
  • Verify salary inputs prior to submission.
  • Ensure statutory deductions (PF, ESI, PT, TDS) are accurate and filed on time.
  • Assist with company registration and related formalities with government authorities.
  • Maintain an updated compliance calendar and ensure timely statutory filings.

Qualifications:

  • Bachelor’s degree in commerce, Accounting, or Finance.
  • 2–4 years of relevant experience in accounting, compliance, and finance.
  • Strong coordination and follow-up skills with external vendors and service providers.
  • Proficiency in MS Excel and financial reporting.
  • Excellent communication and organizational skills.
  • Ability to manage multiple priorities and meet deadlines.
  • This position is offered on a one-year direct contract with SCRG India Pvt. Ltd., with the possibility of extension based on business requirements.

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