Contract Management System

1 week ago

Bangalore Urban Karnataka India, IN ETG Full time

Job Title: Operations Executive / Senior Executive

Department: Logistics & Supply Chain

Location: Bengaluru, India

Reports To: Operations Team Lead


Job Summary

We are looking for a proactive and detail-oriented Operations Executive to support end-to-end export logistics and commodity operations for our agri-business. The role involves shipment coordination, documentation management, contract administration, and providing accurate, timely operational support to internal and external stakeholders.


Key Responsibilities

  • Coordinate shipments with carriers and freight forwarders, including issuing forwarding/shipping instructions (SI).
  • Track and update ETA/ETD, monitor shipment progress, and maintain shipment trackers/spreadsheets.
  • Raise inspection orders and ensure timely receipt of inspection certificates.
  • Prepare and verify export documentation including COO, BL, packing list, commercial invoices, insurance, and quality/quantity certificates.
  • Ensure compliance with Incoterms, regulatory requirements, and company standards.
  • Handle documentation for LC issuance, amendments, negotiation, and payment follow-ups.
  • Create and update purchase and sales contracts with buyers, suppliers, and grower networks.
  • Maintain accurate ERP entries and track contract execution, amendments, and closures.
  • Check and code freight invoices before submitting to Finance.
  • Manage and update grower ticket uploads and other operational records.
  • Liaise with logistics, procurement, suppliers, customers, banks, and inspection agencies.
  • Provide timely updates and resolve operational issues to ensure smooth execution.


Requirements


  • Bachelor’s degree in Supply Chain, Logistics, International Business, Commerce, or related fields.
  • 2–3 years of experience in export documentation, logistics coordination, or commodity operations.
  • Strong knowledge of Incoterms, COO, BL, LC, and export documentation.
  • Proficiency in ERP systems and advanced Excel skills (VLOOKUP, Pivot Tables).
  • Excellent written and verbal communication skills.

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