Executive Assistant

4 weeks ago

New Delhi Delhi India, Delhi Alive Wellness Clinics Full time

About the Role:


We are looking for a highly organised, proactive, and committed professional to work directly with our Medical Director. This role goes beyond a traditional EA position - it combines executive assistance, operations management, and medical administration responsibilities. The right candidate will essay an important role, ensuring smooth execution of daily priorities, effective team coordination, and streamlined decision-making.


This is a high-visibility role and requires someone with strong ownership, discretion, and the ability to manage both micro-level details and macro-level execution.


Key Responsibilities:


  • Manage and optimise the Medical Director’s calendar, appointments, and travel.
  • Act as the primary point of contact for internal and external stakeholders.
  • Prepare agendas, notes, and follow-up actions for meetings.
  • Draft and review communications, documents, and reports.
  • Ensure day-to-day functioning of clinics runs smoothly in alignment with the Medical Director’s directives and time table.
  • Oversee medical operations coordination, including OPD flow, patient scheduling systems, and inter-clinic communication.
  • Liaise with doctors, staff, and department heads to ensure timely execution of clinical and operational plans.
  • Track patient experience feedback and flag areas for improvement to the Medical Director.
  • Support the Medical Director in decision-making by collating data, preparing presentations, and summarising key insights.
  • Drive execution of special projects and new initiatives assigned by the Medical Director.
  • Follow up on decisions and tasks delegated by the Medical Director and ensure accountability.


Key Requirements:


  • Bachelor’s or Master’s degree (MBA / MHA / Healthcare Management preferred).
  • 6-8 years of relevant experience in Executive Assistance, Medical Administration, or Healthcare Operations.
  • Strong understanding of clinical workflows, hospital/clinic administration, and operational SOPs.
  • Excellent written and verbal communication skills.
  • High level of discretion, integrity, and ability to handle sensitive information.
  • Strong organisational skills with the ability to prioritise and multitask.
  • Tech-savvy with proficiency in MS Office/Google Suite; knowledge of healthcare ERP systems is a plus.


What We Offer:


  • Opportunity to work closely with one of India’s most respected dermatologists & thought leaders in Aesthetic Medicine.
  • A senior role with scope for growth into higher operational/strategic positions.
  • Dynamic and professional work environment across multiple clinics.

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