Executive Assistant

2 weeks ago

Chennai, Tamil Nadu, India JLL Full time
JLL supports the Whole You, personally and professionally.

Executive Assistant
Work Dynamics

About JLL

JLL (NYSE:
JLL) is a leading professional services firm that specializes in real estate and investment management.

Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions.

In doing so, we will build a better tomorrow for our clients, our people, and our communities.

JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

What this job involves:

Executive Assistant for Business heads to assist their meetings, attending calls, client coordination, and all. They will be scheduling such important calls also as per the business heads' needs as and when required. Actively manages the calendars, Overall understanding of business priorities to offer alternatives.

Job description:

JOB RESPONSIBILITIES
Calendar, meeting, and travel management

Actively manages the calendars
Overall understanding of business priorities to offer alternatives.

Organizes travel arrangements; anticipates and co-ordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport, and visa processing.


  • Supports business development activities
Actively manages and administers clients contact/database, ensure the accuracy and timely input of new client contacts into the database.
Ensuring timely closure of the HR/Business tasks assigned.
Telephone answering and screening including cold calls for the Practice Area that the assigned Project Leader is responsible for.
Coordinating with corporate IT for laptop, data card etc.
Assisting finance in - PO Creation and data entry.
Coordinate with Corporate team for HR and Administration activities.
Updating the ethics tracker, learning calendar nominations and consolidation of R&R nominations.

JOB REQUIREMENTS
A graduation degree
Over 3-6 years of secretarial experience gained in professional services or multi-national companies.
Experience in handling critical situations
Excellent verbal and written English language communication skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Strong interpersonal skills and able to work effectively with all levels of staff
Excellent organizational skills, ability to set priorities, attention to details and is tenacious with follow-ups.
Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
Team player, highly motivated, energetic, resourceful, and friendly.
Service-oriented, flexible, and able to work under pressure.
Demonstrates accountability and ownership
Reliable, timely and flexible

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment.

We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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