Personal Assistant/secretary

2 weeks ago


Coimbatore, Tamil Nadu, India WISKILL LEARNING OPC Full time

Job Information:

Job Opening Status

  • Inprogress
Work Experience

  • 12 years
Industry

  • Employment
  • Recruiting
  • Staffing
Salary

  • 3LPA4LPA
City

  • Coimbatore South
State/Province

  • Tamil Nadu
Country

  • India
Zip/Postal Code

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
  • Purchasing office supplies, equipment, and furniture.
  • Overseeing the maintenance of office facilities, and equipment.
  • Reporting to senior management and performing secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.
  • Performing other relevant duties when needed.

Requirements:

  • Applicants should be have completed Total 2 years as an Personal Assistant/Secretary in a reputed Organisation with International Operations
  • High school diploma or GED
  • Certification in secretarial work, office administration, or related training.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, notetaking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills

DOCUMENTS:

***- Curriculum Vitae, Resume, Bio-Data

  • 10th standard Mark sheet
  • 12th standard Mark sheet
  • Degree Final Certificate / Diploma Final Certificate
  • Transcript for Degree or Diploma
  • Certificates of Extracurricular Activities
  • Proof of Address
  • Passport Copy (with minimum 2 years validity)
  • Salary Certificate/ Salary Slip
  • Good Standing Certificate
  • Letters of Appreciation
  • Promotion Letters
  • Past Employment & Resignation Letters
  • References

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