Administration and Logistics Officer

1 week ago

New Delhi South ExtII Delhi Delhi, India Waktech Trading FZE LLC Full time

The role of an administration and logistics officer involves overseeing and managing various administrative tasks and logístical operations within our organization.

Here's an overview of the typical responsibilities and qualifications for this position, (This is a full time and remotely job)

Responsibilities:

Administrative Tasks like:

  • Managing Sales operations and correspondence.
  • Coordinating meetings, appointments, and travel arrangements for staff.
  • Assisting with the preparation of reports, presentations, manual invoices and other documents.
  • Data entry for all sales feedback and daily progress
  • Follow up warranty registration

Logistical Operations:

  • Planning and coordinating logistics for Sales, Orders, and imports.
  • Managing inventory levels and procurement processes.
  • Organizing transportation and distribution of orders and supplies.
  • Creating manual sales invoices, creating shipping labels, coordinate with 3PL and track orders from creation till delivery to customers.
  • Prepare daily weekly shipping reports.

Team Support:

  • Providing support to sales team as needed.
  • Collaborating with colleagues to streamline processes and improve efficiency.
  • Serving as a point of contact for internal and external stakeholders regarding administrative and logístical matters.

Problem Solving:

  • Resolving logístical issues and addressing any concerns or discrepancies that may arise.
  • Implementing solutions to improve workflow and optimize resource utilization.
  • Identifying opportunities for cost savings and process improvements.

Qualifications:

Education:
A bachelor's degree in business administration, logistics, supply chain management, or a related field is often preferred.

Experience:

Previous experience in administrative roles, logistics, or supply chain management is beneficial.


Familiarity with office software such as Microsoft Office Suite, and experience with logistics software or ERP systems may be required.


Organizational Skills:
Strong organizational skills are essential for managing multiple tasks and priorities effectively.

Communication Skills:
Excellent written and verbal communication skills are necessary for interacting with colleagues, vendors, and other stakeholders.

Problem-Solving Abilities:
The ability to analyze situations, identify problems, and develop practical solutions is important in this role.

Attention to Detail:

Being meticulous and thorough in managing administrative tasks and logístical processes is crucial to avoid errors and ensure accuracy.


Adaptability:
The capacity to adapt to changing priorities, deadlines, and circumstances is valuable in a dynamic work environment.

Teamwork:
Collaborative skills are essential for working effectively with colleagues across different departments and functions.

Analytical Skills:
Basic analytical skills are helpful for interpreting data, evaluating processes, and making informed decisions.


Overall, the role of this vacancy requires a combination of organizational, communication, problem-solving, and logístical skills to support the smooth functioning of an organization's operations.

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