Invoice Processing Executive
7 days ago
Position Description:
Business Division:
Corporate
Department:
Finance & Accounts
Location:
Gurgaon
Position Title:
Invoice Processing Executive
Level:
E4
Reporting to (Title):
Invoice Processing & Vendor Reconcilliation Lead/Travel Expense Processing Lead
Position Purpose:
The role is responsible for handling day-to-day transactions for assigned accounting operations viz. Accounts receivable, Accounts payable, Reimbursement processing with utmost accuracy and complying with all processing guidelines.
The role holder also supports the process supervisor in other related activities like MIS & Reporting, resolving and responding to customer complaints.
Strategic Responsibilities:
Operational Responsibilities:
Transaction Processing - AR / AP / Travel Reimbursements
- Process
invoices (sales / purchase / travel); travel reimbursements including entries, process claims/remittances, reconciliations, tax deductions in compliance with company policies, procedures & cross verify the approvals in line with defined DOA. - Verify vendor/ customer/ employee accounts by reconciling monthly statements and related transactions.
- Maintain files and records for audit and ensure availability of documentation as and when required.
- Timely review and settlement of vendor advances/ open GRIR clearing account.
- Coordinate and support in monthly financial closing activity.
- Support Process supervisor with creating adhoc / monthly MIS reports as required.
- Support and facilitate smooth conduct of Internal & Statutory Audits.
- Attend to and resolve customer complaints.
Financial Responsibilities:
People Responsibilities:
- Attend trainings on training needs identified or imparted by HR.
- Share learnings with members of the team for cross functional development.
Education Qualification:
B. Com / M. Com
Work Experience:
- 5 years of overall work experience with 1-2 years as independent operation
Industry to be Hired from:
Agro. Chemical / FMCG / BPO
Functional Competencies:
- Working Knowledge of Financial Accounting
- Sound working knowledge of ERP
- SAP system
Interaction Complexity and Team Work:
Interaction With
Frequency
Purpose of Interaction
Internal
Shared Services Team, Finance & Accounts Team, Employees
As and when required
Processing claims, queries related to entries; Answering queries regarding payments
External
Customers, Vendor Partners, Internal & Statutory Auditors
As and when required
Handling queries and seeking necessary documents; Handling audit queries and furnishing required documents; Handling complaints
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