Urgent Hiring For EA TO MD

1 week ago

Noida, Uttar Pradesh, India White Force Group Full time
Urgent Hiring For Executive Assistant to Managing Director

Location – Greater Noida, surajpur Industrial AreaSalary – UP To 15 LPASkills – Candidates who worked for other country MD or Director will be highly preferredExperience – Candidates should have minimum 5 years of Experience in same area

Interview Mode - Assessment then final interview round

Job Description:

The Executive Assistant will be responsible for providing high-level administrative support to the Director, ensuring smooth and efficient functioning of the Director's office and contributing to the overall effectiveness of the organization.

The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.


Key Responsibilities:
1.

Calendar Management:

  • Maintain the Director's calendar, schedule appointments, meetings, and conferences.
  • Coordinate with internal and external stakeholders to arrange meetings and manage conflicting priorities2.

Communication:

  • Handle incoming calls, emails, and other correspondence on behalf of the Director.
  • Draft responses, prioritize messages, and ensure timely followup on important matters.3.

Travel Arrangements:

  • Organize travel itineraries, book flights, hotels, rental cars, and other transportation as required.
  • Prepare travel documents and ensure compliance with travel policies and guidelines.4.

Meeting Support:

  • Assist in preparing agendas, taking minutes, and distributing meeting materials.
  • Set up conference calls, video conferences, or other virtual meetings as needed.5.

Document Management:

  • Manage documents, reports, presentations, and other materials relevant to the Director's work.
  • Format documents, proofread content, and maintain organized filing systems. 6.

Administrative Support:

  • Provide general administrative support such as filing, photocopying, scanning, and data entry.
  • Process expenses, maintain office supplies, and handle other administrative tasks as required.7.

Project Coordination:

  • Assist in coordinating special projects or initiatives as assigned by the Director.
  • Track project deadlines, liaise with team members, and ensure timely completion of tasks.8.

Confidentiality:

  • Maintain strict confidentiality and discretion when handling sensitive information or dealing with confidential matters

Qualifications and Skills:

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience as an Executive Assistant or similar role, preferably supporting senior executives.
  • Excellent communication skills, both written and verbal.
  • Strong organizational and time management abilities.
  • Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask prioritizes tasks, and work effectively under pressure.
  • High level of professionalism and integrity.
Interested candidates can share their resume in below mentioned

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