Purchase Administrator

2 weeks ago

Vadodara, Gujarat, India Civica UK Ltd Full time

Obtain quotations and undertake negotiations with suppliers, this includes price but also other aspects such as payment terms, delivery lead-times, commercial viability etc.


  • Review multiple requisition types and raise purchase orders inline with process and procedures
  • Ensure that coding of requisitions / purchase orders is accurate according to agreed guidelines given by Accounts department (in support reporting criteria set out by the Civica Board)
  • Obtain & expedite authorisation(s) inline with the authorisation matrix and any other nominated approvers
  • Identify and implement cost and process saving opportunities when savings outweigh the effort required to achieve and with the full agreement of the originator
  • Maintain and update price lists for third party items in support of SO formation and cost vetting responsibilities
  • Cost vet customer sales orders for civica business units
  • Coordinate on site deliveries (when applicable) and administer process such as scanner installations
  • Record and monitor the bulk software licensing (global stock) movements to ensure continuity of supply and accurate stock movement records
  • The issue, receipt, custody and control of internal stock, to include monthly stock take and summary reporting in timely manner
  • Support any other third party cost and service requirements
  • Assume basic category management responsibilities as directed
  • Create excel reports on a range of purchasing areas (adhoc / scheduled)
  • Fleet supporting the Fleet Manager with daily administration tasks to include the expedition and document management of employee declarations, license checking, insurance and MOT documentation, etc.


 Business Travel Management
  • Manage travel mailbox including Setting up new users / Investigate and resolve booking issues / manage travel approvals.

Requirements:

  • Strong written and oral communications skills at all levels
  • High levels of customer service delivery
  • Commercial awareness
  • Competent negotiator
  • Attention to detail and procedural compliance
  • Work as part of team and under own initiative and motivation
  • Well organized and used to prioritizing workload
  • Desire to succeed and achieve.

Benefits

_ Civica is a Diversity Leader, ranked as one of the top European companies for workplace diversity and equality - Financial Times 2021._

  • Civica is committed to building and maintaining an inclusive and supportive culture where diversity thrives, and all of our people excel. We believe that diversity stimulates innovation, enables us to deliver better outcomes for people and communities, supports the growth of our people, and delivers great results for our customers. Civica recruit, promote and reward our people based on their contribution, regardless of gender, race, disability, religion/belief, nationality, ethnicity, sexual orientation, age or marital status._

About Civica:
We're Civica and we make software that helps deliver critical services for citizens all around the world.

From local government to central [federal] government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.


Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day.

Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we're passionate about what we do and the citizens we help to serve.

If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you.

We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.


Benefits:
Life at Civica is fun and flexible.

We have the following benefits that make us - one of the top employers of choice and a great place to work.


Civica Foundation | Giving Culture:

We encourage our people to take advantage of our Days of Difference initiative that makes a lasting impact in the community through goodness and charity.


Civica Culture | Work life balance and Blended working: Flexible working, less commuting and more time with friends and family gives a perfect work life balance to our people.

Learning and Development | Growth Opportunities:Civica has a unique 70:20:10 learning model, which supports your learning demands in an interesting, challenging & fun way

Benefits

Employee Wellbeing:
Being a people-first company, we have integrated health and wellbeing benefits for our members and their family. We have a team of
Mental Health Champions working hard to change the stigma around Mental Health. We routinely run awareness workshops to ensure our colleagues better understand how Mental Health can impact your d

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