EA to CEO

7 days ago

Mumbai Mumbai City Navi Mumbai Thane, India Zain Management Solution Full time
Description

Location :
Mumbai

Payroll :
Adecco (Third party)

Roles & Responsibilities :

Executive Support :


  • Completes a broad variety of administrative tasks for the CEO including, managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the CEO's time and office
  • Communicates directly, and on behalf of the CEO, with Key stakeholders and others, on matters related to CEO's programmatic initiatives
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Provides a bridge for smooth communication between the CEOs office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
  • Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison :

  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans

Qualifications :

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Education and Experience Requirements:

  • Bachelor's degree required
  • Strong work tenure : 5- 10 years of experience supporting C - Level Executives, International firms, preferably Expats
  • Experience and interest in internal and external communications
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Social Media web platforms

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