Administrative Manager

2 weeks ago


Delhi, Delhi, India Aimlay Full time

Job Responsibilities:

  • Manage various facility services including reception, security, pantry, cleaning, and maintenance tasks.
  • Evaluate the performance of support staff and offer coaching to enhance effectiveness.
  • Recruit, train, and assign duties to personnel while organizing office space allocation.
  • Oversee attendance and payroll processing for housekeeping staff, pantry assistants, and security personnel.
  • Ensure equipment and supplies are well-maintained to meet safety standards.
  • Strategize administrative procedures and systems to streamline operations.
  • Coordinate installations and refurbishments including telecommunications, broadband, HVAC, etc.
  • Review utility consumption to minimize expenses.
  • Monitor office supply inventory and procure new materials within budget limits.
  • Track costs and expenses to aid in budget preparation.
  • Enforce adherence to policies and regulations within administrative operations.
  • Manage parking allocation, waste disposal, and office space distribution according to requirements.
  • Coordinate CCTV, Access Control, and Fire Alarm systems with building management.
  • Oversee all movements involving office staff, assets, and document management.
  • Support Admin Manager in organizing events, office gatherings, and visits by dignitaries and clients.
  • Assist in generating regular administrative reports.
  • Establish and maintain a filing system (both online and offline) for administrative and office documents.
  • Ensure compliance with office policies, budgets, and procedures.
  • Monitor and update office budget utilization.
  • Supervise various office activities such as recycling, renovations, and event planning.


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