Executive - Admin and Facilities

1 week ago


Jaipur, Rajasthan, India groww Full time

COMPANY VISION

  • We are making finance simple. For millions in India.
  • Groww is on a mission to democratize access to financial services for millions of Indians responsibly. We are a customerfirst company. We believe in crafting the best and most delightful user experience for our customers. And we leverage firstprinciple thinking and technology to solve problems at scale. If this excites you, join us.

About Groww

  • Groww is India's fastestgrowing investment platform. Our longterm vision is to become the trusted money partner of ~100M Indians with core products in investment & banking. Groww was founded in 2016 by alums from Flipkart, ICICI, IITB, IITD, and BITs Pilani and is, backed by marquee investors like Tiger Global, Sequoia Capital, Ribbit Captial, and Y Combinator.

OUR VALUES

  • We take pride in our values and hold ourselves to a high standard on the:
  • Radical customer centricity
  • Simplicity in our products and personalities
  • Transparency on everything
  • Long term thinking
  • Ownership driven culture

Key Role & Responsibilities:

-
Office Management:

  • 1. Office Upkeep, Cleaning, Pantry, Repair & Maintenance & Security Supervision Conventional, Managed and Coworking.
  • 2. Onboarding and Deboarding of employees on real time basis in sync with HR.
  • 3. Asset Management Tracking purchase of new assets, depreciation and disposal.
  • 4. Vendor management All AMC for building repair & maintenance. Local market purchase such as meals, furniture, pantry supplies and misc items.
  • 5. Manpower management Third Party Compliance
  • Attendance, PF & ESIC including statutory audits.
  • 6. Security Attendance and Timing. All records management such as employee in/out, Materials movement in/out, courier and visitors movement coordination at Smartworks level. Lost & found supervision.
  • 7. Finance and accounting coordination Raising purchase request for office supplies and processing payment. Monthly reconciliation.
  • 8. Event Management Townhall, Outing, Health camp, Annual Celebration, induction program, and Employee's Family get together, etc.
  • 9. Inventory Management Prepare reports, analyse, and interpret results to improve overall performance on a weekly and monthly basis on the cost involvement by the company.
  • 10. Fire Drill and Safety precautions for office which includes Covid Protocols and Medical Emergency response.
  • 11. Meeting Room Setup with VC and essential items.
  • 12. Vending Machine Functioning. Ensuring adequate supplies is kept. Timely availability and refilling.
-
Facilities Management:

  • 1. Reception Arrangements Floral Arrangements, Newspaper & Magazines, Tea & Coffee for guests and visitors.
  • 2. Courier Domestic and International, overseeing the sorting and distribution of incoming mails. Preparing outgoing mail items such as envelopes or packages.
  • 3. Meeting Rooms Management Upkeep and supervision of all audio video equipment's, stationery and booking/cancellation.
  • 4. Operating office equipment such as photocopier and printers.
  • 5. Stock Taking of Office Stationery, Pantry Supplies, Merchandise and other department related assets.
  • 6. Visitors Management System Managing tools and keeping record for retrieval.
  • 7. Issuance of Photo ID Card, Access Card and other employee welfare related coupons etc.
-
Travel Management:

  • 1. Managing Employee Self Booking MMT Portal
  • Onboarding employees, itinerary management, handling compliant and providing clearance by removing a user from portal.
  • Invoice processing by coordinating with accounts payable and monthly reconciliation.
  • 2. Offline Travel Management Company supervision To coordinate bulk bookings, inter city movements, international travel arrangements etc.
  • 3. Spot Rental Cabs Bookings, cancellation, Invoice processing and monthly reconciliation.
  • 4. Passport, Visa Processing and Airport Escort coordination with TMC
  • 5. Other ancillary services related Bus & Train booking for adhoc travel requirements with help of company cards.
  • 6. To support employee 10 days relocation Hotel stay, flight bookings on approval by Head HR and HOD.
  • 7. To help Groww employees with house search, hotel stays, movements and other misc services.


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